Ordinance Items - Department of Military Affairs - Indian Army

Oil Filter 30 KVA Genr Kirloskar 4 RA-IV,Oil Filter 30 KVA Genr Greaves 4 YDA-II,Oil Filter 30 KVA

Goods
Qty:258

Tender Timeline

Tender Issue
June 7, 2025 at 7:41 PM

Tender Title: Ordinance Items

Tender Reference Number: 1b1cb464d

Issuing Authority/Department

The tender is issued by the Department of Military Affairs under the Ministry of Defence.

Scope of Work and Objectives

The objective of this tender is to procure a variety of essential Ordinance Items including but not limited to oil filters, fuel filters, alternator belts, hub seals, and various other components for 30 KVA and 5 KVA generators. The total quantity required for these items is 258 units. Suppliers are expected to provide high-quality materials that meet specified standards to ensure the effective operation of generator equipment used within military services.

Eligibility Criteria

Eligible bidders must be registered entities that comply with the legal requirements set forth by the Ministry of Defence. Bidders should demonstrate their capability to supply the specified items and have prior experience in similar projects. Also, companies must be able to show documented quality assurance measures in accordance with industry standards.

Technical Requirements

All items supplied under this tender must meet the defined technical specifications, such as dimensions, materials, and tolerances listed in the associated Bill of Quantities (BOQ). Bid submissions must include comprehensive documentation that showcases the technical capabilities of the offered products. Suppliers should be prepared to undergo any necessary testing to validate compliance with the specifications.

Financial Requirements

Bidders should provide a detailed financial proposal, including pricing, taxes, and other applicable charges. They must also demonstrate their financial stability and ability to manage the procurement process effectively. The financial section of the bid must align with local economic conditions and procurement regulations.

Document Submission Details

All documents must be submitted electronically through the mandated e-tendering portal. This includes the technical proposal, financial proposal, and any other required certificates. Bidders are advised to ensure that all submissions adhere to specified formats and guidelines, as incorrect formats may lead to disqualification.

Special Provisions

This tender may benefit Micro, Small, and Medium Enterprises (MSEs) and startups under specific provisions aimed at enhancing local procurement opportunities. Companies seeking these benefits must provide relevant certifications that demonstrate their classification under the MSE or startup definitions.

Evaluation Process

Bids will be evaluated based on predefined criteria established by the Department of Military Affairs. The evaluation will focus on the technical capability, quality standards, compliance with requirements, and the financial soundness of the proposal. Preference may be given to bids that offer innovative solutions or enhancements to the procurement process.

Delivery Locations

The successful bidder will be required to deliver the items to designated military depots as specified in the final agreement. Delivery locations will be communicated upon award of the contract.

Contact Information

For any inquiries regarding the tender, bidders are encouraged to reach out directly to the Department of Military Affairs through the official communication channels provided on the e-tendering platform.


Tender BOQ Items

35 Items
1.

Oil Filter 30 KVA Genr Kirloskar 4 RA-IV

Qty:6
Unit:pieces
21
2.

Oil Filter 30 KVA Genr Greaves 4 YDA-II

Qty:8
Unit:pieces
21
3.

Oil Filter 30 KVA Genr Greaves 4 YDA-I

Qty:3
Unit:pieces
21
4.

Fuel Filter Primary 30 KVA Genr

Qty:12
Unit:pieces
21
5.

Fuel Filter Secondry 30 KVA Genr

Qty:12
Unit:pieces
21
6.

Alternator V Belt 30 KVA Genr

Qty:6
Unit:pieces
21
7.

V Belt Blower 30 KVA Genr Greaves 4 YDA-II

Qty:10
Unit:pieces
21
8.

V Belt Blower 30 KVA Genr Kirloskar 4 RA-IV

Qty:12
Unit:pieces
21
9.

Trala Hub Seal 30 KVA Genr

Qty:12
Unit:pieces
21
10.

Hub Lock Nut 30 KVA Genr

Qty:24
Unit:pieces
21
11.

Hub Lock Washer 30 KVA Genr

Qty:24
Unit:pieces
21
12.

Hub Bearing 30 KVA Genr

Qty:24
Unit:pieces
21
13.

Air Filter 30 KVA Genr

Qty:6
Unit:pieces
21
14.

Volt Meter 30 KVA Genr

Qty:6
Unit:pieces
21
15.

Amp Meter 30 KVA Genr

Qty:6
Unit:pieces
21
16.

Hrs Meter Electric 30 KVA Genr

Qty:2
Unit:pieces
21
17.

Fuel Pipe 2 feet 19 mm Benjo 30 KVA Genr

Qty:10
Unit:pieces
21
18.

Fuel pipe 6 feet 19 mm Benjo 30 KVA Genr

Qty:4
Unit:pieces
21
19.

Solenoid Valve,12 Volt 5 KVA Genr

Qty:4
Unit:pieces
21
20.

Spark plug 5 KVA Gen Set

Qty:3
Unit:pieces
21
21.

Petrol Knob 5 KVA Gen set

Qty:3
Unit:pieces
21
22.

Carburator Assy 5 KVA Gen set

Qty:2
Unit:pieces
21
23.

Fan belt A57 Genr 30KVA Gen set

Qty:3
Unit:pieces
21
24.

Fuel Pipe 19x19mm 2 Fit Genr 30KVA

Fuel Pipe 19x19mm 2 Fit Genr 30KVA

Qty:2
Unit:pieces
21
25.

Fuel Pipe 19x19mm 5 Fit Genr 30KVA

Fuel Pipe 19x19mm 5 Fit Genr 30KVA

Qty:6
Unit:pieces
21
26.

864 Belt 30KVA Gen set

Qty:1
Unit:pieces
21
27.

A41 Belt 30KVA Gen set

Qty:2
Unit:pieces
21
28.

Oil filter 19KVA Genr

Qty:2
Unit:pieces
21
29.

Oil Filter 30KV Genr

Qty:2
Unit:pieces
21
30.

TR 15 Cut Out 30KVA Gen set

Qty:1
Unit:pieces
21
31.

Rectifier Plate 12V Alternator Gen

Qty:1
Unit:pieces
21
32.

Self Pinion 5 KVA Alternator Gen

Qty:1
Unit:pieces
21
33.

Mounting Pad Round 30KVA Gen set

Qty:24
Unit:pieces
21
34.

Mountin Pad Triangular 30KVA Gen set

Qty:10
Unit:pieces
21
35.

Pannel Board MCB 30KVA Gen set

Qty:4
Unit:pieces
21

General Information

Item Category
Oil Filter 30 KVA Genr Kirloskar 4 RA-IV , Oil Filter 30 KVA Genr Greaves 4 YDA-II , Oil Filter 30 KVA Genr Greaves 4 YDA-I , Fuel Filter Primary 30 KVA Genr , Fuel Filter Secondry 30 KVA Genr , Alternator V Belt 30 KVA Genr , V Belt Blower 30 KVA Genr Greaves 4 YDA-II , V Belt Blower 30 KVA Genr Kirloskar 4 RA-IV , Trala Hub Seal 30 KVA Genr , Hub Lock Nut 30 KVA Genr , Hub Lock Washer 30 KVA Genr , Hub Bearing 30 KVA Genr , Air Filter 30 KVA Genr , Volt Meter 30 KVA Genr , Amp Meter 30 KVA Genr , Hrs Meter Electric 30 KVA Genr , Fuel Pipe 2 feet 19 mm Benjo 30 KVA Genr , Fuel pipe 6 feet 19 mm Benjo 30 KVA Genr , Solenoid Valve,12 Volt 5 KVA Genr , Spark plug 5 KVA Gen Set , Petrol Knob 5 KVA Gen set , Carburator Assy 5 KVA Gen set , Fan belt A57 Genr 30KVA Gen set , Fuel Pipe 19x19mm 2 Fit Genr 30KVA , Fuel Pipe 19x19mm 5 Fit Genr 30KVA , 864 Belt 30KVA Gen set , A41 Belt 30KVA Gen set , Oil filter 19KVA Genr , Oil Filter 30KV Genr , TR 15 Cut Out 30KVA Gen set , Rectifier Plate 12V Alternator Gen , Self Pinion 5 KVA Alternator Gen , Mounting Pad Round 30KVA Gen set , Mountin Pad Triangular 30KVA Gen set , Pannel Board MCB 30KVA Gen set
Ministry Name
Organisation Name

Financial Information

OEM Average Turnover
₹1.00 Lakh (s)
Minimum Turnover
₹1.00 Lakh (s)
Bid Offer Validity
25 (Days)
Past Performance
10 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

4 Documents
GeM-Bidding-7941146.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Annual Turnover
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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4 Files
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Battery 12V 100 AH , Engine oil 15W 40 , Cylinder liner , Piston Assy , Ring set , C.R Brg , O Ring kit , Valve and Guide , Alternator , Packing kit and Gasket , Pumpover hall and Nozzle , Silencer blow , Valve Seal , Battery 12V 80 AH , Fuel feed pump , Fuel Pipe 17 X 17 size , Oil Filter , Fuel Filter , Air filter , Oil filter , Fuel filter paper , Fuel filter cloth , Fuel Pipe line 19X19 size , Fan Belt , Bty 130 AH , Banjo Bolt 19mm , Banjo Bolt 19mm copper washer , AVR , Self starter , Fuel filter 1 ltr , Water seprator , Bty 100 AH , Bty lead positive and negative , Over flow pipe Injector , Engine Mounting pad , Fuel tank cap and Fuel tank hose pipe and Clamp , Door Hinges , Door Lock , Diesel fuel tank packing Kit , Amp Meter , Volt Meter , Hrs Meter , MCB 100 Amp 3 Pole , Digital Meter , All System Indicator , Multi Function Indicator , Fuel filter 0.5 ltr , Ignition switch , Fuel Pipe line 19x19 size , FIP , Fuel filter , Exhaust mtg bkt , Solenoid stopper , Fuel Pipe line 17X19 size , Mounting Pad , Fuel Injector PVC Rubber tube 25mm , Tool kit , Head gasket , Silencer cover , Silencer outlet pipe , Fuel indicator glass , Over flow pipe , Fan belt , Fuel pressure pipe , Fuel pipe line , Air Filter , EVR , Genr fuze , EVR fuze , Primary diesel filter , Secondary diesel filter , Dynamo Belt , Change over switch , Battery acid , Fuel pump , Feed pump out union with NRD Value , Benzo washer , Feed pump with hand primer , Fuel Pipe 17X17 size , Banjo Bolt 17mm , Banjo Union , Banjo Bolt 17mm copper washer , Sparking plug , Fuel Pipe , Bty 12V 9 AH , Distilled water , Carburetor , Fuel pipe , Oil sending unit , Spark plug , Piston ring set , Starting Assy , Electric tube , Carbureting sensor wire , Piston connecting rod , Gasket set , Anabond kit , Ignition coil , Fuel pipe rubber 10 inch long , Fuel pipe rubber Bend one side 6 inch long , Fuel Indicating cover , Door lock , Petrol jali , Exhaust fan 300mm , Exhaust fan 250mm , Exhaust fan 200mm , Bty charging alternator , Brass Bty terminal positive , Brass Bty terminal negative , Aluminium lugs 25 Sqmm , Aluminium lugs 16 Sqmm , Aluminium lugs 10 Sqmm
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Frequently Asked Questions

The eligibility requirements include being a registered entity, possessing the appropriate certifications, and having prior experience in supplying similar products. Bidders must also demonstrate technical capability and financial stability. Compliance with applicable regulations in the industry is mandatory.

The technical specifications that need to be met include strict adherence to the dimensions, materials, and operational standards as detailed in the Bill of Quantities (BOQ). Each component must be tested for compliance with the required military specifications and quality standards to ensure reliability.

Bids must be submitted through the designated electronic tendering portal. All documents need to be in the accepted formats to ensure smooth processing. The submissions must include all technical and financial proposals as well as supporting documents to be eligible for evaluation.

The payment terms typically involve an initial payment upon signing the contract, followed by progress payments upon meeting specific milestones in the delivery schedule. Detailed terms will be outlined in the final contractual agreement, and all bidders should be familiar with standard practices for government procurements.

Yes, there are specific special provisions for Micro, Small, and Medium Enterprises (MSEs) aimed at supporting local businesses. MSEs must provide proof of their classification and adhere to the guidelines set forth by the Ministry of Defence regarding local content policies for consideration in the procurement process.

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