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Tender Title: Repair, Maintenance, and Installation of Plant/System/Equipments
Tender Reference Number: GEM/2025/B/6108045
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to procure comprehensive repair, maintenance, and installation services for various plant, systems, and equipment specifically related to the Defence sector. This includes the maintenance of specialized machinery like the strip binding machine among other equipment. The successful bidder will be responsible for ensuring these systems are in optimal working condition, thereby enhancing operational efficiency and reliability.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility requirements:
- Should be a registered entity in compliance with local laws.
- Possess relevant experience in repair and maintenance services for similar machinery.
- Demonstrate technical capability and a strong track record of delivering quality service in the Defence field.
Technical Requirements
Bidders must possess the necessary certifications and resources to handle the maintenance and installation of the specified equipment. This includes compliance with relevant technical specifications and quality standards as mandated by the Department of Military Affairs. The technical bid should include details of the bidder's machinery, tools, and personnel qualifications.
Financial Requirements
Financial stability is crucial for bidders. They must provide financial statements that demonstrate their capability to manage the financial aspects of this tender, including ability to cover costs associated with the repair and installation services. Bidders may also be required to submit an Earnest Money Deposit (EMD) as part of their financial commitment.
Document Submission Details
All documents must be submitted electronically through the designated online portal. Bidders need to compile their proposals, including their technical and financial bids, into a single submission. It is important to ensure that all required certificates are included to avoid disqualification.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, thereby fostering growth opportunities within the local economy. Eligible entities may benefit from preferential policies promoting procurement from these sectors, aligned with the government's Make in India initiative.
Evaluation Process
Bids will be evaluated based on a two-part system, assessing both technical prowess and financial proposals. The technical bids will be reviewed for compliance with the specified requirements, while the financial offers will be compared for cost-effectiveness. Successful bidders will be notified post-evaluation according to the predefined selection criteria.
Delivery Locations
Services will be required across various defence establishments as specified. Bidders must have the capacity to mobilize their teams to the delivery locations as dictated by the Department of Military Affairs.
Contact Information
For additional details and clarifications, please refer to the tender’s official documentation available on the GEM portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity compliant with local legal regulations. Bidders must showcase relevant experience in repair and maintenance services for similar machinery and technical capabilities during the bid submission phase. Additionally, it’s important for potential bidders to provide proof of their past performance in serving the Defence sector effectively.
To qualify, bidders must adhere to specified technical specifications outlined in the tender document. These include possessing certifications pertinent to the operation within the Defence sector, demonstrating the ability to handle repairs and installations of plant and equipment, primarily focusing on machinery such as strip binding machines. Compliance with relevant quality standards is also essential for participation.
Bidders are required to submit their documents electronically via the designated online portal as specified in the tender notification. It’s critical to ensure that the submission includes all required certificates, technical and financial proposals compiled together to avoid disqualification. The use of accepted document formats such as PDF or Word is advisable to facilitate smooth evaluation.
The Earnest Money Deposit (EMD) is a financial security that bidders must provide to demonstrate their commitment to the tender. The exact amount and format will be specified in the tender documentation. This deposit is crucial as it safeguards the process against non-serious bids. Failure to submit the EMD may result in disqualification from the bidding process.
MSEs have special provisions that encourage their participation, allowing them to compete on a more level playing field. These benefits include preferential treatment in the proposal evaluation process and potential exemptions from certain requirements. This aligns with the government’s Make in India initiative, promoting local entrepreneurship and fostering a robust supply chain within the sector.
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