Overview
The f7fa7be1, issued by the Department of Military Affairs under the Ministry of Defence, invites bidders to submit proposals for the supply of essential cleaning and freshening products. The scope of this tender encompasses a comprehensive range of items including Room Freshener Spray, Lizole, Dettol Liquid, and various cleaning supplies, with a total quantity requirement of 827 units across multiple categories.
Scope of Work and Objectives
The primary objective of this tender is to procure high-quality cleaning supplies that meet the standards specified by the authorities. The successful bidder will be responsible for the timely delivery of the listed products, which include:
- Room Freshener Spray (Colin 200 ml)
- Broom Phool Jharu
- Lizole (500 ml)
- Dettol Liquid
- Poucha with Handle
- Various additional cleaning items
The contractor will be expected to ensure that all products conform to the necessary safety and quality standards as outlined in the specifications.
Eligibility Criteria
Bidders are required to meet the following eligibility criteria:
- Must be a legally registered entity
- Demonstrated experience in supplying cleaning products
- Ability to provide necessary certifications and documentation proving product quality and safety
- Capability to comply with the specific requirements for delivery and product standards
Technical Requirements
Bidders must ensure that all products submitted conform to local and international quality standards. Specific technical requirements include:
- Detailed product descriptions
- Safety data sheets for hazardous materials
- Compliance with regulatory requirements related to cleaning products
Financial Requirements
Bidders must provide a financial proposal that includes:
- Pricing details for all items listed in the tender.
- Confirmation of adherence to any requested payment terms, including the requirements for an Earnest Money Deposit (EMD) as specified in the guidelines.
Document Submission Details
All tender documents, including the technical and financial proposals, must be submitted in recognized formats by the deadline specified in the tender announcement. Bidders should ensure that documentation is complete and adheres to specified guidelines to avoid disqualification.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Specific provisions may offer benefits such as relaxed eligibility criteria, extended support in the bidding process, and preferences in the selection process.
Evaluation Process
The evaluation of bids will follow a structured process focusing on compliance with eligibility criteria, technical specifications, and financial viability. The final selection will depend on:
- Evaluation of submitted documents for completeness and accuracy
- Review of pricing and value proposition
- Assessment of supplier capability to meet deadlines
Delivery Locations
Products must be delivered to specified locations as detailed in the subsequent tender documents. Suppliers must coordinate with the Department of Military Affairs to ensure timely and efficient delivery.
Contact Information
For further clarification on this tender, potential bidders can reach out to the Department of Military Affairs through the official contact channels provided in the tender documentation.
Tender BOQ Items
30 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with demonstrated experience in supplying cleaning products. Bidders must also possess necessary certifications that showcase product quality, safety compliance, and adherence to regulatory standards.
All submitted products must comply with local and international quality standards. Technical specifications will include detailed product descriptions, safety data sheets for hazardous items, and adherence to regulatory compliance for cleaning products.
Bidders are required to submit documents in commonly accepted formats, including PDF and Word documents. It is essential to ensure that all documents are complete, clearly organized, and compliant with the submission guidelines to avoid disqualification.
Successful bidders are generally required to provide a performance security, which is a percentage of the contract value. This security ensures that the contractor will fulfill the obligations specified in the contract. Details regarding the performance guarantee will be outlined in the formal notification of award.
MSEs have specific provisions that may include relaxed eligibility criteria, support during the bidding process, and preferences during the evaluation phase. Additionally, participation promotes compliance with ‘Make in India’ policies, enhancing local manufacturing and procurement opportunities.
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