Tender Title:
Camera for CCTV System (V3)
Tender Reference Number:
GEM/2025/B/6197403
Issuing Authority/Department:
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The primary objective of this tender is to procure CCTV cameras for enhancement in surveillance capabilities. The scope will include the supply of high-quality cameras suitable for use in various operational environments, effectively ensuring security and monitoring standards are met. The tender aims at soliciting bids from qualified vendors capable of delivering equipment that meets or exceeds technical specifications, quality standards, and compliance requirements set forth by the issuing authority.
Eligibility Criteria
Bidders must meet specific eligibility requirements to qualify for consideration. This includes being a registered entity with valid credentials and necessary certifications in place. Bidders should possess prior experience in the supply of similar systems and have a proven track record of meeting delivery timelines.
Technical Requirements
The cameras must comply with technical specifications which define resolution, recording capability, and compatibility with existing systems. They should be capable of functioning under diverse environmental conditions and integrate smoothly with current network infrastructures. Full adherence to international quality standards and compliance regulations must be demonstrated with the bid submission.
Financial Requirements
Bidders must provide detailed financial documentation illustrating their ability to procure and supply the required equipment. This includes relevant performance security requirements and the provision of an Earnest Money Deposit (EMD), which acts as a guarantee for the bid's authenticity and the bidder's commitment.
Document Submission Details
All required documents must be submitted electronically via the designated procurement platform. Each submission must include technical, financial, and compliance documents in the accepted formats. It is crucial for all bid proposals to be complete and clear to assist the evaluation panel in their assessment.
Special Provisions
This tender provides specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. These advantages may include relaxation in technical specifications or reduced compliance requirements, aimed at fostering inclusivity within the procurement process.
Evaluation Process
The evaluation process will adhere to a structured methodology, assessing bids based on quality, compliance, and pricing considerations. The criteria will include rigorous scrutiny of technical proposals and their alignment with set benchmarks for performance evaluation. Bidders will be informed of the results following the evaluation, ensuring transparency throughout the process.
Delivery Locations
The CCTV cameras will be required to be delivered to specified locations as determined by the Department of Military Affairs. Bidders should account for logistics in their proposals, ensuring prompt and efficient delivery to maintain operational readiness.
Contact Information
For any further inquiries regarding the tender details, interested parties are encouraged to directly engage with the Department of Military Affairs, Ministry of Defence. Specific contact details are typically available within the procurement platform for ease of access.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity as per statutory regulations. Bidders must possess necessary licenses and registrations such as GST and PAN, along with demonstrating past experience in supplying similar products. It is essential that all participating bidders can showcase their capacity to deliver high-quality CCTV systems as detailed in the tender specifications.
Bidders are required to provide various certificates which include but are not limited to: ISO certification for quality assurance, compliance with safety standards, and manufacturer certification for the supplied cameras. Details of these certifications should be presented clearly alongside the bid proposal to facilitate smooth evaluation.
The submission process requires all bidders to utilize the designated digital procurement platform where they must upload their proposals in acceptable document formats such as PDF or Word. It is crucial to ensure comprehensive submission including technical and financial documents on or before the stipulated deadline to be considered in the evaluation phase.
The performance security requirements typically mandate bidders to provide a deposit or bond that equates to a percentage of the total bid amount. This security ensures that the successful bidder will fulfill the terms of the contract satisfactorily. Details regarding the amount and forms of acceptable performance security will be specified in the tender documentation.
Micro, Small, and Medium Enterprises (MSEs) are given preferential treatment in this procurement process. They may enjoy advantages such as relaxed technical specifications and potentially lower evaluation criteria thresholds. Furthermore, MSEs may also find support in understanding compliance with ‘Make in India’ policies and procurement rules, promoting local economic development and empowerment.
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