Tender Title: Procurement of Tubing and Welding Electrodes
Reference Number: GEM/2025/B/6132121
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence is seeking bids for the procurement of various copper tubing and welding electrodes. This tender offers an opportunity for eligible suppliers to deliver high-quality materials essential for military and defense applications. The tender aims to meet the strategic requirements of the military sector, ensuring that all supplied products comply with the technical specifications outlined below.
Scope of Work and Objectives
The primary objective of this tender is to procure the following materials:
- Copper Tubing: Seamless round tubing of 16mm and 8mm OD.
- Welding Electrodes: High tensile steel electrodes suitable for various applications.
- Mild Steel Wire: Average diameter of 1.25mm.
The total quantity required for these products is 1911 units. Suppliers must ensure that the products meet the minimum quality standards and technical specifications expected by the Department of Military Affairs.
Eligibility Criteria
To be eligible for participation in this tender, bidders must meet the following criteria:
- Registration: Bidders must be a registered entity with valid certification.
- Experience: Proven track record in supplying similar materials to governmental or defense agencies.
- Compliance: Bidders must adhere to all local regulations regarding product standards.
Technical Requirements
Bidders are required to provide detailed documentation regarding the following technical specifications:
- Material Composition: Specifications of copper and steel used in manufacturing.
- Testing Standards: Details of tests performed to meet industry standards for strength and durability.
- Quality Assurance: Certifications related to the quality control processes in place.
Financial Requirements
Bid submissions must include a comprehensive financial proposal that covers:
- Pricing: Competitive pricing in accordance with market rates for copper tubing and welding electrodes.
- Payment Terms: Clear terms of payment including deposit requirements and final settlement procedures.
- Earnest Money Deposit: Specifics regarding the EMD are mandatory, ensuring seriousness in bid submission.
Document Submission Details
All documents must be submitted electronically via the GEM portal. A complete set of documentation including:
- Technical Proposal: Detailed proposal including compliance with specifications.
- Financial Proposal: Complete pricing structure.
- Eligibility Documents: Required certifications and registrations.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders qualifying under the MSE category may receive preferential treatment in the evaluation process.
Evaluation Process
Bids will be evaluated based on:
- Technical Compliance: Adherence to technical specifications and submission of all required documents.
- Financial Evaluation: Competitive pricing and overall value offered to the Department of Military Affairs.
The evaluation will be conducted in a transparent and systematic manner to ensure fairness.
Delivery Locations
The successful bidders will be required to deliver the products to designated military locations as specified during the contract award phase.
Contact Information
For further queries regarding the tender, potential bidders may refer to the Department of Military Affairs directly. Specific contact details can be found on the official GEM portal.
In conclusion, this tender represents an essential procurement initiative for the military sector. Bidders are encouraged to ensure compliance with all technical and financial requirements to enhance their chances of successful participation in this procurement process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered legal entity, having previous experience in supplying similar materials, and accomplishing compliance with local regulations health, safety, and environmental standards. Bidders must provide valid certifications that demonstrate professional capacity and the ability to meet technical specifications.
Bidders must submit relevant certificates of compliance with applicable industrial standards, including ISO certifications and any other documentation related to quality standards. It is critical that all documentation related to the product specifications and the production process is provided to ensure evaluators can assess compliance accurately.
The submission of tender documents is conducted electronically via the GEM portal. All proposals must include a completed technical and financial proposal alongside necessary eligibility documents. Ensure that the documents are in accepted formats such as PDF or Word to facilitate smooth processing.
The Earnest Money Deposit (EMD) is a mandatory requirement for all bidders. The amount needs to be specified in the financial proposal and must accompany the bid submission. The EMD serves to demonstrate the seriousness of the bidder and will be refunded post-evaluation or after the contract has been awarded.
Yes, the tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) as well as startups. These entities may receive special provisions during the evaluation process, leading to better opportunities for securing contracts while promoting local craftsmanship as aligned with ‘Make in India’ policies.
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