Department of Military Affairs Tender by Indian Air Force (GEM/2025/B/6112144)
Personal Mobile(Fold),Personal Laptop(M3 chip),PERSONAL LAPTOP(INTEL CORE ULTRA 5),PERSONAL MOBILE
Tender Timeline
Tender Title: Supply of Personal Mobile and Laptop Devices
Reference Number: GEM/2025/B/6112144
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
This tender involves the procurement of high-quality personal mobile devices and laptops for the Department of Military Affairs. The scope encompasses the supply of various personal electronics including folded mobile phones, laptops equipped with M3 chips, Intel Core Ultra 5 laptops, and additional types of personal devices such as tablets with M4 chips. The primary objective is to ensure that the department is equipped with the latest technology to enhance operational efficiency and support personnel needs effectively.
Eligibility Criteria
Interested bidders must meet specific eligibility criteria which include being a registered entity within the relevant industry and having the capability to supply the required quantity of devices. Additionally, bidders must possess the necessary licenses and certifications that validate their expertise in the distribution of electronic devices.
Technical Requirements
The technical requirements for the devices include:
- Mobile Phones: Must meet the latest specifications for performance and reliability.
- Laptops: Devices featuring M3 chips and Intel Core Ultra 5 chips are required, with specifications that align with military standards.
- Tablets: Must also comply with set quality standards and performance metrics.
Financial Requirements
Bidders should be prepared to demonstrate financial stability and the ability to fulfill contract terms. This will involve submitting recent financial statements and ensuring compliance with financial regulations set forth by the Ministry of Defence.
Document Submission Details
All required documents, including eligibility proof, technical specifications, and financial statements, must be submitted through the designated electronic procurement platform. It is critical for bidders to ensure that all submissions are complete and adhere to the specified formats to avoid disqualification.
Special Provisions
Bidders are encouraged to note any specific provisions for Micro, Small, and Medium Enterprises (MSEs) or startups that may facilitate their participation in this tender. Opportunities may exist to support local businesses under the 'Make in India' initiative, offering them a competitive edge.
Evaluation Process
The evaluation of bids will be conducted based on quantitative and qualitative criteria as outlined in the tender documentation. Factors such as price competitiveness, technical capabilities, and adherence to delivery timelines will significantly influence the final decision.
Delivery Locations
The devices are to be delivered to designated locations specified by the Department of Military Affairs. Bidders must confirm their ability to meet the delivery requirements and timelines outlined in the tender.
Contact Information
For further inquiries or detailed information regarding the tender, bidders should refer directly to the contact points listed in the official tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity within the electronic device supply industry. Bidders must possess valid licenses and certifications that demonstrate their capability in providing the products outlined in the tender. Furthermore, financial documents showcasing stability and the capacity to fulfill the order are essential for eligibility.
Bidders need to meet stringent technical specifications for mobile and laptop devices. Mobile phones must have advanced functionalities and reliability. Laptops should feature M3 and Intel Core Ultra 5 chips, adhering to military performance standards. Tablets must also comply with established quality metrics to ensure high functionality.
The submission process for required documents mandates that bidders utilize the designated electronic procurement platform. It is crucial to ensure all documentation is comprehensive, accurate, and follows the accepted formats. Timely submission is key, as incomplete or misformatted documents may lead to disqualification.
Yes, there are specific provisions for MSEs within this tender, allowing them to participate competitively. MSEs are encouraged to take advantage of opportunities and benefits that promote local procurement and support through the ‘Make in India’ initiative, providing a favorable environment for small and medium enterprises.
The payment terms will be outlined within the contract agreement upon selection. Generally, payment is contingent upon successful delivery and compliance with all specified requirements. Bidders are also expected to provide a performance security, ensuring fulfillment of the contract terms and conditions, and safeguarding against any potential risk of non-completion.
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