Department of Military Affairs Tender by Indian Air Force (GEM/2025/B/6032665)
Asafoetida (Hing) as per IS 7807,Black Pepper,FPO - Cinnamon Stick (Daalchini)-IS:4811,Large Cardam
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Tender Title: Supply of Spices
Tender Reference Number: GEM/2025/B/6032665
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The supply of spices tender, reference number GEM/2025/B/6032665, focuses on the procurement of various spices and condiments, including Asafoetida (Hing), Black Pepper, Cinnamon Stick (Daalchini), Large Cardamom, and other essential spices, as per the prescribed Indian Standards (IS) mentioned in the documentation. The objective of this tender is to ensure a steady supply of high-quality spices to meet the requirements of the Ministry of Defence for its various operations.
Scope of Work and Objectives
The project involves the delivery of a total quantity of 8,900 units of specified spices. The main objectives include:
- Ensuring timely delivery of high-quality spices adhering to set quality standards.
- Maintaining compliance with relevant food safety and quality regulations.
- Strengthening the supply chain for essential condiments within the defense sector.
Eligibility Criteria
To be eligible for this tender, bidders must:
- Be a registered entity capable of supplying the required goods in accordance with Indian standards.
- Demonstrate past experience in similar supply contracts with government or military agencies.
Technical Requirements
Bidders should meet specific technical requirements, which include:
- Compliance with IS 7807 for Asafoetida, IS 4811 for Cinnamon Sticks, IS 13446 for Large Cardamom, and other relevant IS standards for each spice category.
- Provision of certifications verifying the quality and safety of the spices offered.
Financial Requirements
Potential bidders are expected to disclose their financial standing, emphasizing their ability to fulfill the contractual obligations. This may include demonstrating stable financial performance and capacity to handle the scale of the required supply.
Document Submission Details
Bidders should prepare and submit the necessary documentation electronically, following the format stipulated in the tender. This includes technical and financial proposals, along with requisite certifications.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing potential benefits such as:
- Exemption from certain fees.
- Preference in evaluation processes to promote local suppliers.
Evaluation Process
The evaluation will be conducted based on predefined criteria, considering:
- Quality compliance with IS standards for the spices.
- Bidder experience and past performance.
- Financial viability of bids.
Delivery Locations
The successful bidder will be responsible for delivering the spices to designated locations as specified in the procurement documents.
Contact Information
For detailed inquiries, the contact information of the issuing department can be obtained from the official Department of Military Affairs website or the administered tender platform.
This tender represents a significant opportunity for suppliers in the spices sector to contribute to the essential needs of the Ministry of Defence. Interested parties are encouraged to prepare their submissions meticulously, considering the outlined criteria and requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
18 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participation include being a registered entity under Indian law. Bidders must demonstrate experience in delivering similar supplies to government or military agencies. Additionally, compliance with the applicable quality standards for each spice category, such as IS 7807 for Asafoetida and IS 4811 for Cinnamon, is necessary.
To meet the technical specifications outlined in the tender, bidders must provide documentation confirming compliance with relevant Indian Standards (IS) for each spice. This includes certifications proving that spices adhere to safety and quality norms, facilitating successful evaluation during the selection process.
The Earnest Money Deposit (EMD) specifics are outlined in the tender documentation. Typically, bidders must submit a predetermined amount, as part of their proposal to demonstrate commitment. The EMD will be returned to unsuccessful bidders post-evaluation, while the successful bidder’s amount is usually retained as a performance guarantee.
Accepted document formats typically include PDF or specific formats outlined in the tender guide. Submission methods are expected to occur via an online portal, ensuring a streamlined process. Bidders should carefully review the tender submission guidelines for exact instructions.
The tender encourages Micro, Small, and Medium Enterprises (MSEs) to participate, offering benefits like financial concessions and leniency in compliance to foster local procurement. Compliance with ‘Make in India’ initiatives is crucial, promoting the sourcing of domestically manufactured goods, thereby boosting the local economy.
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