Tender Title: Supply of Spices and Condiments
Tender Reference Number: GEM/2025/B/6141700
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The scope of work involves the procurement of various spices and condiments which include Garam Masala as per IS 13545, Chilly as per IS 2322, Sabjee Masala, Sambhar Masala as per IS 1797, Chat Masala as per IS 1314, Shahi Paneer Masala as per IS 1797, Cumin, Small and Large Cardamom, Biryani Masala, Asafoetida (Hing), Bay Leaf, Mustard, Fenugreek, and Black Pepper. A total quantity of 880 units will be required, aimed at supporting the operational needs of the Department.
Objectives: The primary objective is to ensure a steady supply of high-quality spices that meet stringent quality standards outlined in various Indian Standards (IS). The initiative also aims to promote local sourcing and support Micro, Small, and Medium Enterprises (MSEs) within the food supply sector.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility requirements:
- Must be a registered entity compliant with the requirements laid out by the Ministry of Defence.
- Applicants should have prior experience in supplying similar products, substantiated by relevant orders or contracts.
- All bidders must conform to governmental policies regarding local content and procurement rules to qualify.
Technical Requirements
Prospective bidders must provide products that fulfill the technical specifications as detailed in the governing Indian Standards. Successful vendors should exhibit compliance with quality standards typical of the food industry, ensuring that all spices are of the highest quality and freshness.
Financial Requirements
Bidders need to outline their financial commitments and demonstrate the capability to fulfill purchase orders efficiently. Financial preparedness is critical, including adherence to the stated Earnest Money Deposit (EMD) as part of the submission process, which serves as a guarantee of serious intent to fulfill the contract.
Document Submission Details
All tenders should be submitted electronically through the designated government portal. Each submission must include:
- Valid trade licenses and certifications
- Detailed specifications of the products offered
- Any required testimonials or prior contracts as evidence of capability
- Compliance with quality checks as mandated
Special Provisions
- There are specific benefits and provisions for Micro, Small, and Medium Enterprises (MSEs) to encourage participation from local suppliers.
- Startups are also encouraged to participate in this procurement process, as part of the government's initiative to foster innovation and support new businesses.
Evaluation Process
Submissions will be evaluated based on several criteria including:
- Compliance with technical specifications and quality standards.
- Financial viability
- Capacity and capability to deliver the total requirement within the stipulated timeframe. The evaluation will prioritize sourcing from MSEs and startups, ensuring to align with governmental objectives for promoting local suppliers.
Delivery Locations
The delivery locations primarily include various designated military establishments as specified by the Department of Military Affairs. Successful bidders will be required to coordinate closely to ensure timely logistics and supply chain management.
Contact Information
Detailed inquiries pertaining to this tender can be directed to the Department of Military Affairs; however, specific contact details are not provided in this document. Potential bidders are encouraged to utilize official government communication channels for further information and clarifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
19 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements include that bidders must be a registered entity under the Ministry of Defence with relevant experience in providing similar products. Furthermore, adherence to local content regulations and proof of successful past contracts or orders in the supply of spices and condiments is essential to demonstrate compliance.
Bidders are required to comply with the technical specifications as outlined in various Indian Standards (IS) relevant to spices. Vendors must ensure that their products meet the quality standards, including criteria for freshness and safe processing before making their submissions.
To clarify the payment terms, successful vendors can expect to receive payment following the delivery of products as per the terms outlined in the contract. This typically includes provision for an Earnest Money Deposit (EMD) as well as any performance security requirements mandated to secure the execution of the contract.
Submissions should be made electronically through the designated government procurement portal. It’s crucial for bidders to ensure that they include all necessary documents, such as trade licenses and compliance certifications, formatted according to the accepted submission standards.
The tender includes specific benefits for Micro, Small, and Medium Enterprises (MSEs), providing preferential treatment in terms of evaluation criteria. It’s aligned with the government’s goal to support local businesses in competitive procurement, ensuring a more equitable and inclusive marketplace.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders