Supply of Spices - Department of Military Affairs - Indian Air Force

Asafoetida (Hing) as per IS 7807,Bay Leaf,Black Pepper,Cinnamon Whole (V2) as per IS 4811,Large Car

Kanchipuram, Tamil nadu
Goods
Qty:3,820
EMD: ₹4,725

Tender Timeline

Tender Issue
June 9, 2025 at 4:54 PM

Tender Description

Tender Title: Supply of Spices

Reference Number: 12acf4559

Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

The Department of Military Affairs is issuing this tender for the supply of spices consisting of a variety of products which include Asafoetida (Hing) as per IS 7807, Bay Leaf, Black Pepper, and Cinnamon Whole (V2) as per IS 4811, among others. This tender seeks suppliers who can deliver a total quantity of 3820 kg which will be essential for incorporation in various military kitchens.

Scope of Work and Objectives

The primary objective of this tender is to procure premium quality spices that meet the specific standards set forth by the Armed Forces. The spices must adhere to the prescribed Indian Standards (IS) relevant to each item, ensuring the highest quality and safety in food preparation for military personnel. The successful bidder will be expected to handle logistics and ensure timely delivery to specified locations.

General Information

Item Category
Asafoetida (Hing) as per IS 7807 (Q4) , Bay Leaf (Q4) , Black Pepper (Q4) , Cinnamon Whole (V2) as per IS 4811 (Q3) , Large Cardamom (Badi Elaichi) as per IS 13446 (Q4) , Chilly as per IS 2322 (Q4) , Spices and Condiments - Cloves, Whole and Ground as per IS 4404 (Q3) , Spices And Condiments - Coriander, Whole And Ground (V2) Conforming to IS 2443 (Q3) , Cumin (Q4) , Fenugreek (Methi) as per IS 3795 (Q4) , Mustard, Whole and Ground (V2) as per IS 2323 (Q4) , Nutmeg (Q4) , Poppy Seed (Q4) , Saunf as per IS 3796 (Q4) , Spices and Condiments - Tamarind Concentrate (V2) as per IS 5955 (Q3) , Spices and Condiments - Turmeric Whole and Ground (V2) as per IS 3576 (Q3)
Ministry Name
Ministry of Defence
Department Name
Department of Military Affairs
Organisation Name
Indian Air Force
State
Tamil nadu
City
Kanchipuram

Financial Information

EMD Amount
₹4,725.00
OEM Average Turnover
₹15.00 Lakh (s)
Minimum Turnover
₹8.00 Lakh (s)
Bid Offer Validity
180 (Days)
Past Performance
50 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Item wise evaluation/
RA Qualification Rule
H1-Highest Priced Bid Elimination
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

4 Documents
GeM-Bidding-7853377.pdfMain Document
GeM Category SpecificationGEM_CATEGORY_SPECIFICATION
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity that has the necessary licenses and certificates to supply food items, along with proven experience in providing similar products to government or large organizations. Compliance with quality standards and financial stability are also essential.

Bidders must have relevant certificates confirming compliance with Indian Standards applicable to spices, particularly IS 7807 for Asafoetida (Hing) and IS 4811 for Cinnamon. Quality assurance certificates may also be necessary to demonstrate adherence to high hygiene and quality criteria.

Bidders can participate by submitting their proposals electronically on the specified tender portal. It is crucial to ensure all required documents for eligibility, technical specifications, and financial details are complete, adhering to the guidelines set in the tender notice.

The performance security requirement typically ranges from 2% to 5% of the total bid value. This security assures the fulfillment of the contract terms and conditions. More details will be outlined in the final agreement with the selected bidder post-evaluation.

MSEs are provided with specific concessions in the tender process to empower and support local businesses. These include exemptions from certain eligibility criteria, priority in evaluation, and potential financial support mechanisms that facilitate their participation in government contracts under this tender.

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