Supply of Spices and Condiments
Cinnamon Whole (V2) as per IS 4811,Large Cardamom (Badi Elaichi) as per IS 13446,Spices And Condime
Tender Timeline
Tender Title: Supply of Spices and Condiments
Tender Reference Number: 298b75ec
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The purpose of this tender is to solicit bids for the supply of a variety of spices and condiments, essential for catering needs within military establishments. The scope of work includes the procurement of high-quality spices such as Cinnamon Whole (V2), Large Cardamom (Badi Elaichi), Coriander (Whole and Ground), Black Pepper, Garam Masala, Cloves (Whole and Ground), Tamarind Concentrate, Mustard (Whole and Ground), Saunf, Asafoetida (Hing), Cumin, and Turmeric (Whole and Ground). It aims to ensure that all products meet the necessary technical requirements as per relevant Indian Standards (IS).
Eligibility Criteria
Eligible bidders for this tender must be a registered entity capable of providing the listed spices with relevant certifications. Interested parties should demonstrate their experience in supplying similar goods, along with proof of quality compliance with the Indian Standards outlined for each spice type specified in the tender documentation.
Technical Requirements
Bidders must adhere to the specified technical requirements which include conformance to Indian Standards (IS) as follows:
- Cinnamon Whole: IS 4811
- Large Cardamom: IS 13446
- Coriander: IS 2443
- Black Pepper: to be specified
- Garam Masala: IS 13545
- Cloves: IS 4404
- Tamarind Concentrate: IS 5955
- Mustard: IS 2323
- Saunf: IS 3796
- Asafoetida: IS 7807
- Cumin: to be specified
- Turmeric: IS 3576
Each bid must include documentation proving compliance with these technical specifications.
Financial Requirements
Bidders must provide financial documents demonstrating their capability to fulfill the procurement order. This includes past financial statements, details about pricing structures, and an understanding of the pricing formats acceptable for submissions.
Document Submission Details
All required documents must be submitted electronically through the designated portal. Bidders should ensure that all submissions are complete and formatted as specified in the tender documentation to avoid disqualification.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides special benefits for startups contributing to the supply of spices and condiments. Bidders should specify their eligibility for such benefits in their submissions.
Evaluation Process
The evaluation process will be based on established criteria which include the quality of offered spices, conformity to technical specifications, and financial assessments. Proposals will be scored and ranked, focusing on cost-effectiveness and compliance with stipulated requirements.
Delivery Locations
The delivery of spices and condiments will be required at designated military locations as specified within the complete tender documentation. Bidders should be prepared to meet delivery obligations as outlined.
Contact Information
For further clarifications and inquiries regarding the tender, interested parties may contact the Department of Military Affairs. Ensure you refer to the official documents for the exact contact methodologies.
In conclusion, this tender aims at efficiently sourcing necessary spices and condiments while promoting participant diversity through inclusivity for MSEs and startups. Additional details pertaining to the aforementioned areas can be found in the full tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in the spice supply tender include being a registered entity with the ability to demonstrate prior experience in supplying comparable products. Bidders must also provide documentation validating their compliance with specified technical specifications as per Indian standards. Furthermore, it is essential to meet the financial stability criteria, ensuring their capability to handle the tender’s demands.
Bidders are required to possess certifications that validate the quality of spices according to the relevant Indian Standards (IS). This includes, but is not limited to, IS 4811 for Cinnamon Whole, IS 13446 for Large Cardamom, and IS 13545 for Garam Masala. Compliance with these standards plays a critical role in the evaluation of bids, thus, maintaining rigorous quality assurance throughout the procurement process is paramount.
The registration process for the tender involves submitting an electronic application through the designated procurement portal. Bidders must ensure they complete all required fields accurately, upload necessary documents as outlined in the submission guidelines, and verify their compliance with technical and financial requirements to facilitate a smooth registration experience.
Bidders are required to submit their documents in specified electronic formats mentioned in the tender documentation. Generally, these formats can include PDF, DOCX, or XLSX, ensuring that all submitted files are legible, properly formatted, and include all requisite information as stipulated in the tender guidelines to avoid rejection.
Yes, the tender includes special provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs) and startups. Such entities are encouraged to participate in the tendering process and can expect favorable considerations if they meet eligibility criteria. It is vital for such bidders to showcase their compliance with criteria aimed at promoting local enterprises and adhere to the guidelines stipulated in the tender documentation for potential benefits.
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