Tender Title: Goods Transport Service
Tender Reference Number: GEM/2025/B/6113940
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The Goods Transport Service tender aims to engage qualified service providers for the transportation of machinery and heavy equipment. The objective is to ensure safe and efficient logistics for overweight or over-dimensional cargo using flatbed trucks ranging from 40 to 80 feet in length, effectively accommodating various equipment types. The total estimated quantity for this transportation service is 2094 trips, which necessitates reliable and punctual services to meet operational timelines.
Eligibility Criteria
To be eligible for this tender, bidders must meet the following criteria:
- Be a legally registered entity with a valid license for transport services.
- Demonstrate experience in handling heavyweight and over-dimensional cargo transport.
- Provide references from previous contracts of a similar nature.
- Must possess the necessary insurance coverage for transport operations.
Technical Requirements
Bidders are required to meet the following technical specifications:
- Utilize flatbed trucks with a capacity suited for heavyweight and oversized cargo.
- Trucks must be compliant with all regulatory standards for transport, including safety and quality standards.
- Employ trained drivers familiar with the handling of heavy and sensitive equipment.
Financial Requirements
The financial viability of bidders is crucial. Participants must:
- Submit a detailed financial proposal outlining trip costs and service charges.
- Provide documentation proving financial stability (e.g., bank statements or financial reports from the last two years).
- State their Earnest Money Deposit (EMD) amount, which must be compliant with the tender guidelines.
Document Submission Details
All required documents and proposals must be submitted electronically through the designated portal. Comprehensive submission guidelines will be provided in the issued tender document. Bidders must ensure all materials are submitted before the closing date to avoid disqualification.
Special Provisions
This tender includes benefits for Micro, Small, and Medium Enterprises (MSEs). Eligible MSEs will receive preferential treatment during the evaluation process. Furthermore, start-ups and local businesses may be prioritized to foster regional economic growth.
Evaluation Process
Bids will be evaluated based on:
- Compliance with eligibility criteria.
- Technical capabilities to fulfill the requirements.
- Financial proposals and cost-effectiveness.
- Experience in similar projects.
The evaluation will adhere to a multi-stage process ensuring transparency and fairness.
Delivery Locations
The delivery of goods will be required across various locations specified by the Ministry of Defence. Bidders must indicate their operational zones and capabilities regarding timely deliveries to these locations in their proposals.
Contact Information
For inquiries, bidders can reach out to the Department of Military Affairs through the contact details provided in the official tender document.
In summary, this tender for Goods Transport Service - GEM/2025/B/6113940 is open to capable service providers who can meet the outlined requirements. Ensure compliance in documentation and proposals to be considered for this essential logistics contract.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The qualification requirements for participating in this tender include being a legally registered entity with appropriate licensing for transport services. Additionally, bidders must demonstrate relevant experience in managing heavyweight and over-dimensional cargo. References from prior contracts of similar nature, along with proof of insurance for transport operations, are mandatory. Compliance with eligibility criteria is crucial for evaluation.
Bidders must ensure that their provided equipment aligns with the necessary technical specifications outlined in the tender. This includes utilizing flatbed trucks that adequately cater to heavyweight and oversized goods and ensuring these vehicles meet all safety and regulatory standards. Additionally, drivers should be experienced in handling sensitive machinery and adhere to quality standards throughout the transport process.
Each bidder is required to submit an Earnest Money Deposit (EMD) to participate in the tender. The amount of EMD needs to be clearly stated in the financial proposal and must conform to the guidelines set out in the tender documentation. This deposit acts as a security measure and reflects the serious intent of the bidders in fulfilling the contract obligations if awarded.
Bids must be submitted electronically, adhering to the outlined submission methods detailed in the tender. The accepted document formats typically include PDF and Word formats. All documents should be complete and organized as per the submission guidelines to avoid any disqualification during the evaluation phase.
Yes, this tender provides distinct benefits for Micro, Small, and Medium Enterprises (MSEs). MSEs are encouraged to participate as they will receive favorable consideration during the evaluation process. This initiative aligns with government policies aimed at promoting local businesses and facilitating their growth within the competitive tendering landscape.
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