Department of Military Affairs Tender by Indian Army (GEM/2025/B/6172193)

Tender Title:

Goods Transport Service – Per KM Based Service - Valuable goods requiring High Security

Tender Reference Number:

GEM/2025/B/6172193

Issuing Authority/Department:

Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives:

The primary objective of this tender is to procure effective and secure goods transport services focusing on valuable goods. This service is critical for transporting items that necessitate enhanced security protocols. The selected vendor will be responsible for the pickup and transportation of these high-value goods across specified locations while adhering to safety and quality standards.

The scope encompasses:

• Engaging a reliable service provider to handle valuable goods transport efficiently.
• Ensuring that the transportation meets all security and safety requirements.
• Maintaining accountability for the goods during transit.

Eligibility Criteria:

Bidders must meet the following eligibility criteria:

• Registration as a legal entity within the relevant jurisdiction.
• Compliance with the regulatory requirements set forth by the Ministry of Defence.
• Demonstrated experience in transporting high-value goods.
• Proven track record of outstanding service quality and compliance with security protocols.

Technical Requirements:

Bidders are required to provide detailed technical specifications related to their transport capabilities, including:

• Type of vehicles proposed for use (e.g., Pickup Truck and Heavy Duty vehicles).
• Security measures implemented during transportation.
• GPS tracking and reporting mechanisms to ensure real-time monitoring of the transport process.

Financial Requirements:

Vendors must submit a financial proposal that details the costing per kilometer for service delivery. Additionally, bidders should be prepared to outline their payment terms, including any upfront costs and the structure for handling billing throughout the transport engagement.

Document Submission Details:

Prospective bidders need to submit all necessary documentation containing:

• Company registration certificates.
• Financial statements demonstrating the financial health of the company.
• Technical capability statements along with customer references.

Special Provisions:

Bids from Micro, Small, and Medium Enterprises (MSEs) are encouraged, with benefits introduced to support participation in this tender. Startups with innovative solutions that align with the objectives are also welcomed.

Evaluation Process:

The evaluation of bids will be based on the following:

• Compliance with the technical and financial requirements.
• Overall cost-effectiveness based on the proposed rate per kilometer for the services.
• Experience and past performance of the bidder in similar projects.
• Adherence to mandatory security and quality standards.

Delivery Locations:

Transport services will be required for multiple predetermined locations as specified within the full tender documentation. Bidders must be familiar with these locations to provide accurate service provision plans.

Contact Information:

For proposals and queries, bidders can reach out to the official department contact as specified in the complete tender documentation. Contact details will provide vital assistance throughout the bid submission and evaluation process.