Tender Title: Repair of Gym Equipment
Reference Number: GEM/2025/B/6091423
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Repair of Gym Equipment tender aims to establish a reliable contractor who can ensure the optimal functioning of gym equipment utilized in various military facilities. This tender offers an opportunity to participate in fulfilling the critical requirements for maintaining and repairing gym equipment, thereby contributing to the physical fitness and morale of military personnel.
Scope of Work and Objectives
The primary objective of this tender is to provide comprehensive repair services for all types of gym equipment. This includes routine maintenance, emergency repairs, and parts replacement in compliance with safety and operational standards. The scope covers:
- Assessment and identification of repair needs for existing gym equipment.
- Execution of timely repairs to minimize equipment downtime.
- Documentation of services rendered and equipment status reports.
- Ensuring adherence to manufacturer guidelines and safety standards during all repair works.
Eligibility Criteria
Interested bidders must meet the following eligibility requirements:
- Must be a legally registered entity in the applicable jurisdiction.
- Proven experience in the repair and maintenance of gym equipment.
- Financial viability to support the service requirements.
Technical Requirements
Bidders should be equipped with the necessary technical expertise, training, and the following qualifications:
- Skilled workforce specializing in gym equipment repairs.
- Access to required tools and equipment necessary for effective repair services.
- Capability to comply with industry quality standards.
Financial Requirements
All bidders are required to exhibit financial capability through documents, including:
- Audited financial statements.
- Proof of executing previous contracts of similar nature.
Document Submission Details
Bidders must submit their proposals including:
- Certificates evidencing compliance with eligibility requirements.
- A detailed proposal outlining the scope of work and methodologies to be employed.
- A comprehensive bid price breakdown.
Submissions must be made electronically by uploading all required documents to the designated portal.
Special Provisions
There are specific provisions for Micro, Small, and Medium Enterprises (MSEs) and Startups, aimed at promoting inclusivity in the tendering process. MSEs may be afforded benefits such as:
- Reduced financial thresholds for submission.
- Prioritization in evaluation.
Evaluation Process
The evaluation will be conducted based on a structured assessment of the proposals submitted. Key factors in the selection include:
- Technical capability and past performance.
- Compliance with specified requirements.
- Financial competitiveness.
Delivery Locations
The repair services will primarily be provided at military facilities as designated by the Department of Military Affairs. Successful bidders will be expected to adhere to location requirements outlined in the contract.
Contact Information
All interested bidders are encouraged to direct queries related to the tender to the Department of Military Affairs for clarification on specific requirements or processes.
In conclusion, this tender represents an important opportunity for qualified contractors to engage with military establishments in sustaining their fitness equipment. Interested parties are encouraged to prepare their submissions diligently to align with the outlined objectives and requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The qualification requirements include the necessity of being a registered entity with proven expertise in the repair of gym equipment, and the financial capability to undertake the project. Bidders must provide documentation that demonstrates their experience in successfully executing similar contracts.
Bidders must provide a range of certificates including business registration documents, relevant professional certifications, and proof of previous work in gym equipment repairs. These documents validate the bidder’s qualifications and experience in fulfilling the tender’s obligations.
To initiate the registration process, potential bidders should visit the designated government or procurement portal where the tender is listed. There, they will need to create an account and provide necessary documents as per the listed requirements to submit their proposal.
For all tender submissions, the accepted document formats typically include PDF and Excel formats for easier evaluation. Bidders must ensure that all documents are legible and not password-protected.
The payment terms will be outlined in the contract signed with the successful bidder. Typically, payments may occur upon milestone achievements or after the successful completion of the repair services, contingent on the approval of the delivered services by the Department of Military Affairs.
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