Tender Title: Supply of Spices and Masalas

Tender Reference Number: GEM/2025/B/6145878

The Department of Military Affairs under the Ministry of Defence is inviting bids for the Supply of Spices and Masalas under this tender. This tender aims to procure a variety of high-quality spices and masalas, including Biryani Masala, Large Cardamom, Small Cardamom, Black Pepper, Chilly, Garam Masala, Cumin, Mustard, Sambhar Masala, Chat Masala, Bay Leaf, Fenugreek, and Shahi Paneer Masala. The objective of this procurement is to enhance the culinary offerings within military facilities by providing quality ingredients that meet standard specifications as per the Indian Standards (IS).

Scope of Work and Objectives

The successful supplier will be required to deliver a total quantity of 550 kg of spices and masalas. The scope includes sourcing the ingredients according to prescribed quality standards and specifications. The objectives of this tender include ensuring that the supplied items meet all relevant quality assurance benchmarks and contribute positively to the military's culinary services.

Eligibility Criteria

To be eligible for participation in this tender, bidders must meet specific criteria including registration as a legitimate entity in the spices and masalas industry. Additionally, suppliers should possess the necessary licenses and certifications pertaining to food safety standards. Interested parties must also demonstrate prior experience in supplying similar items to government or military organizations, along with a sound financial standing to undertake this supply contract.

Technical Requirements

Bidders must ensure that all products comply with the specifications outlined in Indian Standards (IS) related to the spices and masalas being offered. Products must be sourced from recognized manufacturers and must have the necessary documentation proving their adherence to quality standards. Additionally, suppliers need to provide a detailed quality assurance plan that outlines how the products will be tested and reported.

Financial Requirements

The financial proposal must be submitted in accordance with the prescribed format, clearly indicating the price per unit for each item along with any applicable taxes and duties. An earnest money deposit (EMD) may be required as part of the bidding process, the specifics of which will be outlined in the tender document.

Document Submission Details

All tenders must be submitted electronically through the designated tender submission portal. Bidders must ensure that they include all required supporting documents with their submissions, such as licenses, financial statements, and evidence of compliance with technical requirements. Incomplete submissions may lead to disqualification.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and Startups, with provisions in place to support their involvement. Benefits may include relaxed eligibility criteria and additional scoring in the evaluation process aimed at promoting economic development and local entrepreneurship.

Evaluation Process

Bids will be evaluated based on a combination of technical merit and financial offer. The evaluation committee will assess the compliance of submitted products against the stated technical requirements. Special weight will be given to tenders that demonstrate a commitment to quality standards and timely delivery capabilities. Following evaluation, successful bidders will be notified, and contracts will be awarded based on the competitive pricing and adherence to quality standards.

Delivery Locations

The delivery of spices and masalas will primarily be targeted at various military installations as specified in the tender document. Suppliers are required to coordinate logistics to ensure timely and secure delivery to designated locations.

Contact Information

Specific contact information will be provided in the tender documents for any inquiries related to the tender process or submissions. Bidders are encouraged to reach out for clarification on any points prior to submission.

In conclusion, this tender for the Supply of Spices and Masalas reflects the commitment of the Ministry of Defence to procurement of high-quality culinary ingredients while promoting inclusivity for MSEs and Startups. Interested bidders are urged to prepare detailed proposals that align with the outlined requirements and contribute positively to fulfilling the needs of military culinary services.