Tender Title: CONDIMENT MAY 25
Tender Reference Number: GEM/2025/B/6137568
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs is seeking bids for the procurement of a range of spices and condiments, including Coriander Powder, Cumin, Biryani Masala, Garam Masala, Large Cardamom, Coriander Whole, Sambhar Masala, Cloves Whole, Turmeric Powder, Red Chilli Powder, and Black Pepper. The total quantity to be procured is 367 units, and this tender represents an ideal opportunity for suppliers who specialize in food-grade ingredients.
Scope of Work and Objectives
The primary objective of this tender is to obtain high-quality spices that meet specified technical requirements while ensuring competitive pricing. Suppliers are expected to deliver these products in accordance with the standards set by the Ministry of Defence, maintaining quality and compliance throughout the supply chain.
Eligibility Criteria
Eligible bidders must meet the following criteria:
- Be a registered entity under relevant government regulations.
- Have a valid GST registration.
- Demonstrate experience in supplying food items to governmental departments.
Technical Requirements
- All products must comply with relevant food safety standards to ensure health and quality.
- Certifications regarding the quality and safety of spices must be included.
- The spices must be available in specified packaging and quantity.
Financial Requirements
Bidders are expected to provide a pricing breakdown for the specified items along with terms of payment. Financial stability documents may also be required to verify the ability to fulfill the contract terms.
Document Submission Details
Bidders should submit their proposals electronically through the designated platform in the specified format. It is essential to include all relevant documents, certifications, and pricing.
Special Provisions
This tender may include specific benefits for Micro, Small, and Medium Enterprises (MSEs) and provisions aimed at startups, encouraging local businesses to participate. Bidders are encouraged to highlight their classifications and any applicable certifications.
Evaluation Process
The evaluation will be based on the overall completeness of the submission, compliance with technical specifications, pricing considerations, and the track record of meeting previous contracts. The selection criteria will ensure that the successful bidder adheres to the highest standards.
Delivery Locations
Products are to be delivered to specified military supply depots as indicated in the contract. Bidders must ensure that they can meet the delivery timelines without compromising quality.
Contact Information
For any inquiries, please refer to the official website of the Department of Military Affairs. Specific contact details are not provided in this documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity under government regulations, possessing a valid GST registration, and having prior experience in supplying food items to governmental departments. Bids must also demonstrate compliance with quality standards.
Bidders must submit certificates related to food safety compliance, including HACCP or FSSAI certifications, along with any other relevant quality assurance documentation. This ensures that all supplied spices meet the required quality standards.
Interested suppliers must register on the designated government procurement portal where the tender is posted. Ensure all required documents, including business licenses and registration certificates, are uploaded in specified formats.
Bidders are required to submit an Earnest Money Deposit (EMD) as specified in tender guidelines, and a performance security guarantee may be required upon contract award. These security measures protect against defaults.
Tender submissions will be evaluated based on the completeness of documents, compliance with technical specifications, financial bids, and the bidder’s capability and experience. Preference may be given to those meeting local content and procurement standards.
These sections collectively provide a comprehensive overview of the current tender, detailing crucial aspects that potential bidders must consider when preparing their submissions.
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