Tender Title: Annual Maintenance Service - AIR CONDITIONER
Reference Number: GEM/2025/B/6213001
The Department of Military Affairs under the Ministry of Defence is inviting bids for Annual Maintenance Service for air conditioning systems. This tender aims to secure a reliable and ongoing service provider that can deliver comprehensive maintenance and support for air conditioning units, ensuring optimal performance and energy efficiency throughout the service period.
Scope of Work and Objectives
The primary objective of this tender is to engage a qualified contractor to provide annual maintenance services for a total of 126 air conditioning units. The scope encompasses routine inspections, preventive maintenance, emergency repairs, and enhancements to ensure the units operate at peak efficiency.
Eligibility Criteria
To qualify for this tender, bidders must meet the following criteria:
- Must be a registered legal entity.
- Must possess relevant experience in providing maintenance for air conditioning systems.
- Must have qualified personnel with pertinent certifications in HVAC service.
Technical Requirements
Bidders are required to demonstrate their technical competencies by providing details on:
- The methodologies employed for maintenance and repair.
- The qualifications of technicians involved in service delivery.
- Any tools or equipment to be utilized in the maintenance process.
Financial Requirements
Bidders must provide transparent financial details that highlight the following:
- A clear and competitive pricing structure for the service offered.
- Documentation proving financial stability, such as bank statements or credit ratings.
Document Submission Details
All submissions must be completed in accordance with the guidelines set forth in the tender documentation. Proposals should include:
- Technical proposal detailing methodologies.
- Financial proposal outlining costs.
- All certificates proving eligibility and technical capability.
Special Provisions for MSEs and Startups
The tender may include benefits for Micro, Small, and Medium Enterprises (MSEs) and Startups as per government guidelines. Such provisions could entail:
- Relaxed eligibility criteria.
- Financial assistance or incentives to encourage participation.
Evaluation Process
The evaluation of bids will follow a structured process where technical proposals will be assessed based on pre-defined criteria, followed by the financial evaluation. Bidders will be notified of the evaluation process outcomes.
Delivery Locations
Services are to be provided at various locations as specified in the bid document.
Contact Information
For any inquiries regarding the tender documentation or submission process, bidders are encouraged to reach out directly to the Department of Military Affairs. Please ensure that any communications are made through official channels as indicated in the tender announcement.
In summary, this tender represents an excellent opportunity for reputable service providers specializing in annual maintenance services for air conditioning systems to engage with a significant governmental department. Bidders are urged to carefully review all requirements and prepare submissions that adhere to the guidelines provided.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The qualification requirements encompass being a registered legal entity, possessing relevant experience in air conditioning maintenance, and having qualified personnel with appropriate HVAC certifications. Bidders should submit documentation that verifies these qualifications to meet the stipulated criteria effectively.
Bidders need to provide certificates that demonstrate their technical capabilities and professional affiliations in HVAC services. This includes valid licenses, certifications from recognized training organizations, and proof of previous successful maintenance contracts.
Bidders are required to follow the established registration process outlined in the tender documentation. Proposals can typically be submitted electronically or in hard copy, as specified. All documents should be organized and presented according to the guidelines to ensure compliance.
Proposals must be submitted in formats specified within the tender documentation, commonly accepted formats include PDF and Word documents. Bidders are advised to ensure that all documentation is clearly legible and assembled as per the submission instructions.
Payment terms are generally stipulated in the tender contract following the award. These typically involve milestone payments based on completed service assessments. Bidders should be prepared to negotiate payment terms that align with the successful performance criteria defined in the contract.
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