Tender Title: Supply of Fasteners

Tender Reference Number: 1f630c45b

Issuing Authority/Department:
Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The objective of this tender is to procure various fasteners including plain steel washers and cotter pins. The total quantity to be supplied amounts to 40,792 units, classified under the following categories:

• Washers Plain Steel Zinc Plated 9MM (G1 5310-001376)
• Cotter Split Pins 2.5 MM X 80 MM (G1 5315-000079)
• Cotter Split Pins 8.0 MM X 80 MM (G1 5315-000208)
• Cotter Split Pins 1.6 MM X 25 MM (G1 5315-000064)

The contractor is expected to demonstrate the capability to deliver specified quantities within stipulated timelines and adhere to quality standards established by the department.

Eligibility Criteria

Eligible bidders must fulfill the following criteria:

• Registration as a legal entity in line with government regulations.
• Proven track record in the supply of similar products.
• Compliance with all applicable safety and quality standards as required by the Ministry of Defence.

Technical Requirements

Bidders must comply with the following technical specifications:

• All washers must be plain steel and zinc-plated.
• Cotter pins should conform to specified dimensions and material standards as stated in the tender.
• Documentation proving compliance with quality standards must be submitted along with the bid.

Financial Requirements

Bidders must provide a clear breakdown of costs associated with the tender, including but not limited to:

• Unit price for each category of fasteners.
• Delivery and handling charges if applicable.

Given the nature of the procurement, interested companies may need to submit an Earnest Money Deposit (EMD) as part of their bid package.

Document Submission Details

All bidders must prepare and submit their bids in the prescribed format. The documents should include:

• Technical proposals
• Financial proposals
• Relevant certificates that affirm compliance with eligibility and technical requirements
• EMD documentation, if required

Special Provisions

To encourage participation from Micro, Small, and Medium Enterprises (MSEs), special provisions are in place, aiming to provide them with opportunities within the tendering process. Startups may also benefit from favorable evaluation criteria to promote new businesses in the sector.

Evaluation Process

The bid evaluation will consist of the following stages:

• Preliminary examination of compliance with eligibility requirements.
• Detailed technical assessment based on submissions.
• Financial bid evaluation where price competitiveness will be critically assessed.

Delivery Locations

Bidders should outline their capability to deliver fasteners to specified locations as per government guidelines. The exact delivery locations will be stipulated in the final award notification.

Contact Information

For further inquiries, bidders are encouraged to reach out to the Department of Military Affairs via their official channels.

This tender aims to foster fair competition and ensure timely delivery of quality fasteners to meet the operational needs of the Ministry of Defence. Bidders are urged to meticulously review the tender requirements and submit compliant proposals.