Title: Supply of Cleaning Products
Reference Number: GEM/2025/B/6130297
The Department of Military Affairs, under the Ministry of Defence, invites bids for the supply of essential cleaning products, specifically focused on maintaining hygiene and sanitation standards within military establishments. This tender encompasses a variety of products aimed at enhancing cleanliness and safety, thereby ensuring a healthy environment for all personnel.
Scope of Work and Objectives
The objective of this tender is to procure the following items in specified quantities:
- Sweeping Broom (V3): Designed for efficient sweeping in both indoor and outdoor settings.
- Toilet Cleaner Liquid (V2): Conforming to IS 7983, this product ensures effective cleaning and hygiene for toilet facilities.
- Disinfectant Fluids, Phenolic Type (V3): These disinfectants comply with IS 1061 standards, crucial for maintaining infection control in sensitive areas.
The total quantity required for this tender is 2,694 units, distributed among these items as specified in the tender documentation.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Must be a registered business entity under applicable laws and regulations.
- Previous experience in supplying cleaning products or similar items to government or military agencies will be advantageous.
Technical Requirements
Bidders are required to provide products that meet the following technical specifications:
- Compliance with Indian Standards (IS) as mentioned for each product category.
- Documentation proving the quality and safety of the products must be submitted along with the bid.
Financial Requirements
Bidders must ensure compliance with the following financial requirements:
- Submission of a bank guarantee or an Earnest Money Deposit (EMD), details of which can be found in the tender documentation.
- Clear pricing indicative of market trends, ensuring competitive bid evaluation.
Document Submission Details
All bids and required documentation must be submitted electronically as per the guidelines set out in the tender documents. Ensure that all forms are filled completely, and supporting documents are provided in the accepted formats, which include PDF and Word documents.
Special Provisions
Provisions may be available for Micro, Small, and Medium Enterprises (MSEs) and startups as indicated in the tender regulations. These provisions are designed to encourage participation from smaller enterprises and foster growth in the sector aligned with the government's policy on promoting local businesses.
Evaluation Process
The evaluation of bids will follow a structured process based on compliance with technical specifications, financial viability, and alignment with the eligibility criteria. Preference may be given to bids that illustrate cost-effectiveness and quality assurance, ensuring that the best products are selected for purchase.
Delivery Locations
Successful bidders will be required to deliver products to designated military installations and facilities as specified in the bid requirements. It is essential to consider logistics and capacity to meet delivery timelines.
Contact Information
For further clarifications or inquiries regarding the tender, interested parties are advised to contact the Department of Military Affairs directly through the official communication channels provided on the tender notice.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity compliant with local and national regulations. Bidders should also have relevant experience in supplying cleaning products to governmental or military organizations. Submission of all necessary documents validating registration and past performance in similar contracts is mandatory.
Bidders must provide certificates that demonstrate compliance with Indian Standards (IS) for each product category. This includes certificates for Toilet Cleaner Liquid (V2) per IS 7983 and Disinfectant Fluids per IS 1061, assuring adherence to safety and quality standards.
To register for participation, bidders should follow the prescribed registration process outlined in the bid documents. This typically involves creating an account on the government e-marketplace (GEM), completing the registration forms, and ensuring submission of relevant documents including EMD and product specifications.
Accepted document formats for submission typically include PDF for scanned documents and Word formats for forms. Bidders must ensure that all files are appropriately labeled and meet size limitations specified in the tender guidelines.
The payment terms for successful bidders may include an upfront deposit followed by milestone payments upon delivery and satisfactory inspection of the cleaning products. Detailed provisions regarding performance security and payment milestones will be stipulated in the finalized agreement post-bid acceptance.
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