Tender Title: Goods Transport Service – Per KM Based Service
Reference Number: GEM/2025/B/6080938
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Goods Transport Service - Per KM Based Service tender involves the procurement of transportation services for various goods, including household items, office supplies, cotton and textile products, as well as dangerous/hazardous items requiring high security. The service will encompass the provision of closed body LCV trucks, particularly the 19 FT LCV variant, ensuring that all goods are transported securely and efficiently.
Scope of Work and Objectives
The primary objective of this tender is to establish a reliable service provider to facilitate the transport of approximately 32,340 units of goods. The intended services include:
- Safe and secure transportation of household and office goods.
- Transport of cotton and textile products which may require special handling.
- Movement of hazardous materials and high-security goods with adherence to safety regulations.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities capable of providing transportation services. This includes demonstrating prior experience in handling logistics for various types of goods, particularly those that require special handling such as hazardous materials.
Technical Requirements
Participating firms must meet the following technical requirements:
- Possession of necessary vehicle licenses and permits to operate as a transport service provider.
- Capability to securely transport dangerous/hazardous goods with appropriate safety measures in place.
- Adherence to quality standards in vehicle maintenance and transportation procedures.
Financial Requirements
Bidders must provide a detailed financial proposal that reflects their pricing structure on a per kilometer basis. Additionally, firms must be prepared to furnish proof of financial stability and capability to handle the volume of goods specified.
Document Submission Details
Interested parties must submit their bid documents through the designated online portal as specified by the issuing authority. All submissions should adhere to the required formats as noted in the tender documentation to ensure compliance.
Special Provisions
This tender may have provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation in the bidding process. Details regarding benefits and conditions specific to this group will be outlined in the official tender documents.
Evaluation Process
Bids will undergo a thorough evaluation process based on specified criteria, including adherence to technical specifications, financial viability, and overall service capacity. The evaluation will prioritize bids that demonstrate the ability to meet safety standards and provide competitive pricing.
Delivery Locations
The transportation services will focus primarily on delivering to various predefined locations as specified in the tender documents, requiring bidders to confirm their serviceability to these areas.
Contact Information
For any inquiries related to the tender, interested parties are encouraged to reach out to the Department of Military Affairs directly. This ensures clarity in the bidding process and helps applicants understand all requirements comprehensively.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing transport services. Bidders should demonstrate relevant experience in logistics, with particular emphasis on handling diverse goods, especially hazardous materials that require special care. Compliance with legal transportation regulations and holding valid licenses is essential for all bidders wishing to participate.
To qualify for this tender, companies must possess vehicles suitable for transporting hazardous and delicate goods. They need to show that their fleet, particularly the closed body LCV trucks, is well-maintained and compliant with safety and quality standards. Additionally, provide documentation for handling dangerous goods throughout the transport process.
Typically, an Earnest Money Deposit (EMD) is required as part of the submission process. This deposit acts as a security measure and ensures that only serious bidders participate. Bidders should check the tender details for specific EMD amounts, the acceptable forms for the deposit, and conditions under which it will be refunded or forfeited.
Bids must be submitted electronically via the prescribed online portal established by the issuing authority. It is crucial for bidders to ensure that their submissions follow the format outlined in the tender documentation. Failure to adhere to submission requirements may result in disqualification. Key deadlines for submission will be listed in the tender announcement or documentation.
Yes, the tender offers specific provisions aimed at encouraging Micro, Small, and Medium Enterprises (MSEs) and startups to participate. These benefits may include relaxed eligibility criteria and potential financial incentives. Participation in governmental initiatives like these offers MSEs a valuable opportunity to engage in larger projects while contributing to local development and procurement efforts.
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