Department of Military Affairs Tender by Indian Army (GEM/2025/B/6118726)
CCTVs Camera Day and Ni Wide Angle,OFC Cable 6 Core,75 Inch Visua Display,NVR 16 Channel,NVR 64 Cha
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Tender Title: Procurement and Installation of CCTV Based Surveillance System
Tender Reference Number: GEM/2025/B/6118726
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs within the Ministry of Defence is inviting bids for the Procurement and Installation of a CCTV Based Surveillance System. This tender aims to bolster the surveillance framework through the acquisition and establishment of comprehensive video monitoring infrastructure. The successful bidder will be responsible for procuring various components and ensuring their effective integration within the specified operational environment.
Scope of Work and Objectives
The principal objective of this tender is to supply and install a robust CCTV surveillance system that accommodates high-definition video capture both during the day and night. The scope of work encompasses:
- Supply of CCTV cameras equipped with wide-angle capabilities.
- Provision of OFC Cable (Optical Fiber Cable) with 6 cores for power and communication.
- Installation of large visual display units (75 Inch).
- Setting up NVR (Network Video Recorder) systems with capabilities for 16 and 64 channels.
- Installation and commissioning services to implement the project successfully, which includes civil work and appropriate mounting structures.
This initiative is designed to enhance security and monitoring capabilities significantly.
Eligibility Criteria
To participate in this tender, bidders must meet certain eligibility requirements including:
- Being a registered entity with a valid GST and PAN.
- Previous experience in similar projects involving surveillance systems.
- Capability to meet or exceed the technical specifications stipulated in the tender documentation.
Technical Requirements
The technical requirements mandate that bidders provide products that conform to established quality standards, ensuring reliability under varying operational conditions. Participants must demonstrate compliance with:
- Industry-standard quality assurance protocols.
- Technical specifications outlined in the documentation including camera specifications, NVR capacity, and installation specifics.
Financial Requirements
Interested parties need to provide evidence of their financial stability, which may include:
- Submission of financial statements for the last two fiscal years.
- Evidence of availability of funds to undertake the project.
Document Submission Details
Bidders must submit their proposals in physical or electronic formats as outlined in the tender documentation. All submissions should be comprehensive, including technical data sheets, compliance certifications, and company profiles.
Special Provisions
The tender also encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups through favorable provisions. Participants from these categories may receive assistance in the evaluation process and may have access to special incentives under governmental support programs.
Evaluation Process
Proposals will be evaluated based on a combination of technical proficiency, cost-effectiveness, and compliance with submission guidelines. Key evaluation considerations include:
- Quality of products offered.
- Overall pricing compared to market standards.
- Bidder’s experience and past performance in similar projects.
Delivery Locations
The CCTV surveillance systems will be required at specified locations as mentioned in the final project documentation. Details of the locations will be disclosed during the evaluation process.
Contact Information
For any inquiries related to this tender, bidders are encouraged to reach out directly to the Department of Military Affairs through the provided channels in the tender documentation.
This tender presents a valuable opportunity for qualified contractors to engage in a significant security enhancement project for the Ministry of Defence, ensuring a safer operational environment.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing valid GST and PAN numbers, and having prior experience in implementing similar surveillance systems. Bidders must also be capable of meeting the technical specifications set out in the tender documentation. Companies participating must provide comprehensive documentation proving their qualifications and capabilities pertaining to the project scope.
Participants must provide various required certificates, including a valid GST registration, PAN card, and any industry-standard quality certifications that apply to the products being supplied. Additionally, bidders will need to show proof of prior successful projects in a similar capacity to establish their capability to fulfil the tender’s requirements.
The registration process involves submitting a complete application including the necessary documentation such as technical specifications and financial statements as outlined in the tender. Bidders must ensure that all information is accurate and comprehensive when applying for participation in the tender to avoid rejection due to incomplete submissions.
The accepted document formats for submission typically include printed documentation and digitally formatted files such as PDFs. Essential documents should be neatly compiled and presented in a professional manner, ensuring that all necessary information is clear and easily accessible for evaluators.
MSEs can access special provisions designed to encourage their participation in the procurement process. These may include simplified evaluation procedures, potential financial assistance, and additional scoring considerations during the evaluation process, aimed at enhancing inclusion and support for smaller entities in securing government contracts.
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