Tender Title: Supply and Installation of Surveillance Equipment
Reference Number: GEM/2025/B/6138675
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

The Department of Military Affairs invites expressions of interest for the comprehensive supply and installation of advanced surveillance equipment. The scope of work primarily focuses on addressing the security needs through state-of-the-art technology aimed at elevating safety and surveillance measures. The project includes the installation of various security equipment such as 4 MP Image Stabilizer Based IR PTZ Cameras, 5 MP IR Varifocal Bullet Cameras, and 8 MP Channel NVRs with substantial storage and additional components necessary for a complete system installation.

Scope of Work and Objectives

The primary objective of this tender is to ensure the successful acquisition and installation of 67 units of high-performance surveillance systems that will enhance the surveillance capabilities of the ministry. The bidders should be prepared to provide comprehensive installation services, including networking hardware like POE Switches, Solar Inverters, and appropriate wiring. Additionally, the successful bidder will be responsible for delivering related accessory equipment such as outdoor CAT 6 cables, broadband radio links, and control room displays. The specifications mandate the use of equipment that meets or exceeds industry standards to ensure functionality and longevity.

Eligibility Criteria

To qualify for participation, bidders must fulfill several eligibility requirements including:

• Registration as a legal entity or partnership with relevant industry certifications.
• A proven track record in supplying and installing surveillance systems or related technology.
• Technical capability to support the installation and maintenance of the equipment offered.

Technical Requirements

Proposals should include detailed descriptions of the following technical specifications:

• Camera resolution and stabilization features.
• Integration capabilities with existing security systems.
• Power requirements and energy efficiency standards.
• Compliance with performance and quality standards relevant to surveillance technology.

Financial Requirements

Bidders must submit competitive pricing along with a detailed financial proposal which should include:

• An itemized cost breakdown for all equipment and services.
• Maintenance service charges if applicable.
• Payment terms, which will be outlined in the contract post-evaluation.

Document Submission Details

Bidders are required to submit their proposals electronically, adhering to specified formats required by the Department of Military Affairs. All submissions must include mandatory documentation such as:

• Proof of relevant industry registrations.
• Technical and financial proposals formatted in a clear, precise manner.

Special Provisions

The tender encourages the participation of Micro, Small, and Medium Enterprises (MSEs) and startups, offering benefits such as relaxed eligibility criteria and special evaluation scores for competitive pricing and innovative solutions.

Evaluation Process

The evaluation of bids will be multi-tiered, focusing primarily on:

• Technical viability: Assessment of the technical proposals against established benchmarks.
• Financial viability: Consideration of price points in relation to offered specifications.
• Final decisions will be communicated to all participants in a timely manner, ensuring transparency throughout the process.

Delivery Locations

Equipment will be delivered to designated sites as specified by the Department of Military Affairs. Successful bidders will be responsible for installation at specified locations adhering to building codes and operational guidelines.

Contact Information

For further inquiries regarding the tender, interested parties should refer to the Department of Military Affairs. Contact details can be found in tender documentation, ensuring bidders can seek clarification on project nuances as needed.