Tender Title: Supply of Paint Products and Thinners
Reference Number: GEM/2025/B/6154638
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The Supply of Paint Products and Thinners tender is focused on procuring various types of paints, including Paint RFU Navy Blue, Paint RFU OG, Thinner, Paint RFU Black, Paint RFU Blue, Paint RFU Red, Paint RFU Yellow, Paint RFU Red Oxide, and Paint RFU White. The primary objective is to enhance the maintenance and appearance of military assets while ensuring high durability and compliance with specified quality standards.
The total quantity demanded across specified colors is 43 units. Suppliers are expected to provide paint products that meet military standards in terms of quality, safety, and durability.
Eligibility Criteria
All bidders must be registered entities capable of fulfilling the technical and financial requirements as stipulated in the tender documentation. Eligible suppliers include manufacturers or authorized dealers of paint products and thinners with a track record of delivering quality products to defense or other institutional buyers.
Technical Requirements
Bidders must provide paints that adhere to the industry's best practices and relevant quality standards. Products should possess attributes such as:
- High durability
- Weather resistance
- Rapid-drying capability
- Non-toxic components
Documentation regarding product testing and certification must be submitted for review.
Financial Requirements
Bidders should demonstrate financial stability through the submission of financial statements for the previous three fiscal years. This is essential in assessing the bidder's ability to fulfill the contract terms and conditions adequately.
Document Submission Details
All documents must be submitted through the designated online submission portal, ensuring all required documentation is included, such as:
- Technical proposal
- Financial proposal
- Supporting certificates
Incomplete submissions may lead to disqualification from the procurement process.
Special Provisions
This tender may feature benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting inclusiveness in defense procurement. Eligible suppliers may receive preference during the evaluation process to support government initiatives aimed at enhancing local business engagement.
Evaluation Process
The evaluation will be conducted based on the technical capabilities of the bidders, followed by a review of the financial proposals. Bidders are required to meet predefined criteria to qualify for further consideration:
- Technical evaluation
- Financial evaluation
The most advantageous bid will be selected based on a combination of quality and pricing.
Delivery Locations
The delivered products must comply with the specified delivery locations as outlined in the tender documents, ensuring timely and efficient resource allocation to the designated military installations.
Contact Information
For any inquiries regarding this tender, bidders are encouraged to refer to the official channels provided in the tender document for accurate guidance and support. Please note that no misleading information should be presented.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying the specified paint products and thinners. Bidders need to demonstrate proven experience in consolidating military-grade materials or similar products. Additionally, compliance with the certification of quality standards is needed.
Bidders must submit all relevant certificates indicating compliance with industry standards for product quality, safety, and environmental sustainability. These include but are not limited to ISO certifications, material safety data sheets (MSDS), or similar certifications as required by the Ministry of Defence.
The registration process involves creating an account on the procurement portal and submitting all necessary documentation, including business registration certificates, financial statements, and product specifications. It is imperative to carefully follow the instructions provided in the tender to complete the registration successfully.
The Earnest Money Deposit (EMD) is a mandatory requirement for submission to demonstrate serious intent in responding to the tender. Upon contract award, a performance security will be necessary to ensure compliance with the contract terms. Details regarding EMD amounts and performance security percentages will be outlined in the tender document.
The evaluation process will consist of technical assessments followed by financial evaluations, considering both quality and pricing. Notifications of results will be sent to all bidders once the evaluation is completed, ensuring transparency in the selection process. All bidders will be informed through the official communication channels established during the bidding process.
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