Tender Title: Supply of Spare Parts

Tender Reference Number: GEM/2025/B/6153627

Issuing Authority: Department of Military Affairs, Ministry of Defence

The Supply of Spare Parts tender aims to procure a variety of components crucial for the maintenance and repair of military equipment. The scope of work includes but is not limited to the supply of parts such as Shock Absorber Assemblies, Pinion Differentials, Cylinder Head Gaskets, and various other automobile repair kits, as outlined in the Bill of Quantities (BOQ). The successful bidder will be responsible for delivering a total quantity of 36 items specified in the tender documentation.

Scope of Work and Objectives

The primary objectives of this tender are:

• To ensure the availability of essential spare parts for rapid deployment and maintenance needs.
• To establish a reliable supply chain that meets military standards and requirements.
• To foster partnerships with qualified suppliers capable of delivering quality products within stipulated timelines.

Eligibility Criteria

Eligible bidders must meet the following qualification requirements:

• Must be a registered entity in compliance with applicable business laws.
• Should have prior experience in supplying similar spare parts to government or military entities.
• The bidder's profile should include technical and financial stability, demonstrated by providing relevant certificates and documentation.

Technical Requirements

All offered spare parts must adhere to strict technical specifications set forth in the BOQ. This includes compliance with quality standards typical for military-grade components. All items must be tested and certified to ensure they meet the required operational efficiency and durability.

Financial Requirements

Bidders must provide comprehensive financial documentation, particularly details pertaining to the following:

• Earnest Money Deposit (EMD) aligned with government regulations.
• Information about performance security to assure the quality of supplied goods.
• Acceptance of the payment terms, which will be a critical part of the financial bid.

Document Submission Details

All proposals must be submitted in accordance with the guidelines provided in the tender documentation. Bidders need to ensure that all documents are submitted in the accepted formats and adhere to specific requirements set by the Department of Military Affairs.

Special Provisions

Special considerations may apply to Micro, Small, and Medium Enterprises (MSEs) and startups which may be eligible for benefits under the current government regulations aimed at encouraging local procurement and enhancing participation in government tenders.

Evaluation Process

Upon submission, bids will be reviewed based on a transparent evaluation process including:

• Examination of compliance with technical specifications and quality standards.
• Financial evaluation focusing on price competitiveness and overall value delivered.
• Each proposal will also be assessed for the bidder’s previous track record in fulfilling similar contracts.

Delivery Locations

The successful bidder will be responsible for delivering the spare parts to the specified military facilities as per the instructions issued during the award notice.

Contact Information

For any inquiries related to this tender, bidders may contact the Department of Military Affairs directly through the official communication channels provided in the tender documents.

This tender presents an excellent opportunity for qualified suppliers to engage with the Ministry of Defence, ensuring that military operations continue smoothly through reliable supply partnerships.