Tender Title: Standalone Ceiling Mounted Fire Suppression System
Tender Reference Number: GEM/2025/B/6153661
Issuing Authority/Department
This tender is issued by the Department of Military Affairs, under the Ministry of Defence. The department's commitment to ensuring safety and efficiency in operations drives this procurement process.
Scope of Work and Objectives
The primary objective of this tender is to procure five units of Standalone Ceiling Mounted Fire Suppression Systems. These systems are essential for enhancing fire safety in military installations and facilities. The successful vendor will be required to supply, install, and maintain these systems, ensuring compliance with all applicable safety standards and guidelines.
Eligibility Criteria
To qualify for this tender, bidders must be a registered entity capable of providing the necessary documentation and certifications. The eligibility details encompass industry standards relevant to fire safety systems which include specifications related to operational readiness, compliance with safety regulations, and capacity for timely delivery and installation.
Technical Requirements
Bidders must demonstrate their expertise in providing technologically advanced and reliable Standalone Ceiling Mounted Fire Suppression Systems. Systems must meet the highest quality standards, including relevant certifications and specifications that comply with established fire safety regulations. Documentation evidencing certification must be presented at the time of bidding.
Financial Requirements
Bidders are required to submit a detailed financial proposal that includes pricing for the units as well as installation costs. Any applicable taxes, duties, or additional charges must be clearly stated to ensure transparency in the bidding process.
Document Submission Details
All documentation including technical proposals, financial bids, certificates, and compliance documents must be submitted in a specified electronic format. Bidders should refer to tender documentation for detailed submission guidelines and ensure that all documentation is complete and submitted on time.
Special Provisions
Provisions have been made to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These entities may benefit from relaxed eligibility criteria and can expect preferential consideration in the evaluation process. Bidders interested in these benefits should indicate their status in the submission documentation.
Evaluation Process
The evaluation will be conducted based on predefined criteria, focusing on compliance with technical specifications, price competitiveness, and the demonstrated capability of the bidders. A weighted scoring system may be utilized to ensure a fair and robust selection process, thereby identifying the most suitable vendors for the project.
Delivery Locations
The delivery and installation of the fire suppression systems is to be conducted at designated military locations. The exact delivery instructions will be provided to the selected bidder upon contract award.
Contact Information
For any inquiries regarding this tender, please refer to the contact section provided in the tender documentation. Potential bidders are encouraged to reach out for clarification on any aspect of the tender to ensure comprehensive understanding before submission.
This tender provides an excellent opportunity for qualified vendors to engage in a vital project aimed at enhancing safety and efficacy in military operations.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating the capability to deliver Standalone Ceiling Mounted Fire Suppression Systems, and compliance with relevant industry standards. Bidders must also provide documentation showcasing their technical expertise and past performance on similar projects to qualify for this procurement.
Bidders must present valid certificates demonstrating compliance with fire safety standards, which may include but are not limited to National Fire Protection Association (NFPA) certifications and ISO certifications relevant to quality management systems. Failure to provide these certificates may lead to disqualification during the evaluation process.
The registration process for bidders typically involves submitting an application along with proof of eligibility and technical credentials. Bidders should carefully review the tender documents for specific guidelines on procedural steps and required documentation, ensuring a successful registration before the submission deadline.
The Earnest Money Deposit (EMD) requirements will be specified in the tender documentation. Generally, bidders must submit an EMD to ensure their seriousness in bidding. Those submitting their bid without the requisite EMD may be disqualified. This deposit is usually refundable unless specific conditions outlined in the tender are not met.
Yes, there are specific provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These groups may receive preferential considerations in the evaluation process, providing them with a competitive edge in securing the contract. Interested bidders should verify their eligibility for these benefits as per guidelines provided in the tender documentation.
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