Tender Title: Operating System Software (V2)
Tender Reference Number: GEM/2025/B/6171125
Issuing Authority:
Department of Higher Education, Ministry of Education
Scope of Work and Objectives
The primary aim of this tender is to procure Operating System Software (V2) to enhance the operational capabilities of various educational institutions under the jurisdiction of the Department of Higher Education. The procurement will cover a total quantity of 100 licenses of the Operating System Software required for installation on various computing systems across educational platforms.
The tender seeks to ensure that participating vendors deliver high-quality software that meets the educational sector's specific needs and complies with industry standards. The objectives include increasing software efficiency, ensuring user-friendliness for students and staff, and providing ongoing support and updates.
Eligibility Criteria
To be eligible for participation, bidders must meet the following criteria:
- Be a registered entity with a valid business license.
- Possess relevant certifications for software distribution and support.
- Demonstrate experience in providing similar software solutions, preferably to educational institutions.
Technical Requirements
Bidders should ensure that the software complies with the required technical specifications, which include but are not limited to:
- Compatibility with various hardware systems commonly utilized in educational environments.
- Provision for multi-language support.
- Support for educational applications and security features.
- Availability of regular updates and patches to ensure software integrity.
Financial Requirements
Bidders must present the financial capabilities necessary to fulfill the contract obligations, which may include:
- Documentation proving financial stability.
- A detailed pricing proposal based on the requested software licenses.
Document Submission Details
All bids must be submitted electronically in the prescribed format, ensuring all required documents are included. Each submission must be complete and in compliance with the tender requirements to be considered responsive. Bidders should carefully review the submission guidelines to avoid disqualifications.
Special Provisions
This tender includes provisions for Micro, Small, and Medium Enterprises (MSEs) and encourages startups to participate. These provisions aim to foster inclusive economic growth and support small enterprises contributing to local innovations.
Evaluation Process
The bids will undergo a rigorous evaluation process where factors such as compliance with technical specifications, pricing, company reputation, and service capabilities will be taken into account. The evaluation committee will score submissions and shortlist potential suppliers based on predefined criteria.
Delivery Locations
The software licenses shall be delivered to various educational institutions as specified by the Ministry of Education. Bidders should account for logistics and support in their proposals.
Contact Information
For clarification or further inquiries, interested bidders should refer to the official contact channels provided in the tender announcement once released.
This document captures critical elements for the Operating System Software (V2) tender (GEM/2025/B/6171125) and assists potential bidders in understanding the requirements and processes involved in submitting an effective proposal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participation in the tender include being a registered entity with the necessary licenses for software distribution, demonstrating experience in similar projects, and holding relevant certifications. Bidders must also provided evidence of financial stability to undertake the project efficiently.
The technical specifications for the software require it to be compatible with widely used hardware, capable of multi-language support, and designed to work seamlessly with educational applications. Regular updates and security features are also critical to maintain software efficiency and reliability.
Bid participants must prepare an Earnest Money Deposit (EMD) in accordance with guidelines outlined in the tender documentation. The EMD should confirm the bidder’s commitment to fulfill the contract and will typically be refunded upon the successful completion of the contract term.
Bidders are required to submit their proposals via the specified electronic submission portal in the format described within the tender documents. It’s vital to ensure that all necessary documents are attached to avoid disqualification.
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender due to provisions that support their involvement. Benefits may include easier qualification criteria, potential price preferences, and technical assistance to strengthen their competitive position in the bidding process.
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