Overview
The IT SPARES tender, referenced as fc13a829, is issued by the Department of Military Affairs under the Ministry of Defence. This tender is aimed at procuring a range of essential IT components and accessories that are critical for maintaining the operational efficiency of various devices within government and military applications.
Scope of Work and Objectives
The primary objective of this tender is to acquire high-quality IT spare parts, including but not limited to:
- Bty UPS 12 V 7 AH
- Monitor LG
- Drum Cannon C 3120
- Teflon and Pressure Roller 1606
- Cleaning Blade 3120
- Wireless Keyboard and Keyboard and Mouse Combo
The expected outcome is to ensure uninterrupted functionality and reliability of IT infrastructure used across military sectors.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility requirements:
- Be a legally registered entity capable of fulfilling the obligations outlined in the tender.
- Possess a valid GST registration.
- Have experience in the supply of similar IT equipment or spare parts.
- Demonstrated financial stability and capability to execute the project.
Technical Requirements
Bidders must ensure that all products meet the specified technical standards:
- All items should adhere to quality benchmarks set forth by the Ministry of Defence.
- Compliance with relevant ISO certifications is mandatory.
- Detailed specifications and compliance certificates should accompany bids for evaluation.
Financial Requirements
Bidders are required to submit complete financial details, including:
- A valid Earnest Money Deposit (EMD).
- Payment terms must be clearly outlined stating invoicing procedures and payment timelines.
Document Submission Details
All bids need to be submitted electronically through the designated government procurement portal. Key documents must include:
- Company registration certificate.
- GST registration.
- Technical specifications and compliance documents.
- Financial bids clearly stating unit prices and totals.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides additional support and benefits for startups. This initiative aims to boost participation from smaller entities in government procurement.
Evaluation Process
The evaluation process will consider:
- Conformance to technical requirements.
- Price competitiveness.
- Experience and past performance of the bidding entity.
An additional point system will favor bids from MSEs and local startups to promote domestic manufacturing as part of the 'Make in India' initiative.
Delivery Locations
The items procured through this tender will be delivered at specified locations as mentioned within individual bid documents. Specifications for delivery schedules and logistics coordination will be provided upon successful award of the contract.
Contact Information
For inquiries regarding the tender, interested bidders are encouraged to reach out to the designated contacts listed on the government’s tender portal. Additional clarifications or questions can be submitted through the inquiry service provided.
Tender BOQ Items
8 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for bidding in government tenders typically include being a legally registered entity with a valid GST registration. Companies must demonstrate relevant experience in supplying similar IT components, maintaining financial stability to execute orders, and compliance with specific technical specifications demanded by the tender.
Participants must present various certificates, including but not limited to:
- Certificate of incorporation or business registration.
- Valid GST registration certificate.
- Technical compliance certifications that meet quality standards required by the Ministry of Defence. These documents ensure that the bidder is qualified and capable of delivering the stipulated products.
To engage in the tender submission process, interested parties need to register on the government procurement portal where the tender is listed. The registration typically involves providing company details, uploading necessary documents, and ensuring compliance with the stated eligibility criteria.
The acceptable document formats for submissions usually include PDF, Word, and Excel files as specified in the tender guidelines. All documents should be submitted electronically through the designated tender submission portal to ensure smooth processing.
This tender acknowledges the contributions of Micro, Small, and Medium Enterprises (MSEs) and startups by offering special provisions and advantages during the evaluation process. These may include prioritization in evaluation scoring and tailored support aimed at fostering growth among smaller businesses under the ‘Make in India’ initiative, promoting local manufacturing and procurement.
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