Tender Title: Condiments Items
Reference Number: GEM/2025/B/6152718
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence invites bids for the procurement of various condiments items. This tender is categorized under the supply of essential spices, including but not limited to Chilly Whole, Turmeric Whole, Dhaniya Whole, Cumin, Mustard, Ajwain, Hing, Elaichi Big, Long Cloves, and Kali Mirch. The scope of work encompasses the supply and delivery of a total of 622 units of these condiments to specified delivery locations.
Scope of Work and Objectives
The primary objective of this tender is to obtain quality condiments that meet the culinary requirements of military establishments. Bidders are expected to provide an exhaustive list of spices that conforms to the designated quality standards necessary for military consumption. The delivered items should be fresh, properly packaged, and should have a shelf life that meets or exceeds safety regulations.
Eligibility Criteria
To qualify for participation in this tender, prospective bidders must be recognized entities registered under relevant government regulations. They are required to showcase their financial stability, proven experience in similar supplies, and compliance with contract obligations stipulated by governmental bodies.
Technical Requirements
All spices must conform to applicable food safety regulations and standards. Detailed specifications, including quality metrics, shelf life, and packaging quality, must be illustrated in the bid documents. Each condiment must possess traceability to its origin, ensuring compliance with hygiene standards.
Financial Requirements
Bidders need to provide comprehensive financial documentation ensuring their capability to fulfill contract obligations. This includes financial statements, tax compliance certificates, and potentially an Earnest Money Deposit (EMD) as specified in the tender provisions.
Document Submission Details
Interested parties are required to submit their bids electronically, ensuring all documents are included in accepted formats. The necessary documentation must be submitted through the designated tender portal before the final submission date.
Special Provisions
This tender has provisions that may favor Micro, Small, and Medium Enterprises (MSEs) and also startups, aligning with government initiatives to boost local suppliers. Bidders belonging to these categories may receive certain exemptions or benefits as outlined in relevant government notifications.
Evaluation Process
Bids will be evaluated based on criteria such as compliance with technical specifications, financial viability, past performance, pricing, and delivery capabilities. A transparent process will be employed to ensure fairness and equality for all participating bidders.
Delivery Locations
The successful bidder will be required to deliver the condiments to predetermined military establishments, wherein timely and precise logistics are essential to the tender's fulfillment.
Contact Information
For any inquiries, participants may contact the Department of Military Affairs through the official communication channels provided in the tender documentation. All questions must be directed to the relevant department contacts mentioned in the bid submissions.
The Department of Military Affairs encourages all eligible suppliers to participate actively in this tender to uphold the quality standards and commitments expected by the Ministry of Defence.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered business entity compliant with local regulations, showcasing experience in supplying culinary products, and demonstrating financial stability through audited financial statements or relevant certifications.
Bidders are typically required to submit various certificates, including tax compliance certificates, food safety registration, and any quality assurance certificates relevant to the types of condiments being supplied. These documents validate the bidder’s capability to meet the tender requirements.
The submission of documents must be through the prescribed submission methods on the designated online tender portal. Bidders should ensure that all files are in accepted formats such as PDF or Word Document, as outlined in the tender instructions.
Successful bidders may be required to furnish a performance security in the form of a bank guarantee or security deposit, which serves as a safeguard ensuring adherence to the contract’s terms and conditions.
MSEs may avail benefits such as preferences in the evaluation process, potential exemptions from certain fees, or assistance in meeting the quality standards stipulated in the tender. This initiative underscores the government’s commitment to fostering growth in the local business ecosystem.
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