Department of Military Affairs Tender by Indian Army (bb4c659f)
Toner HP 88A,Toner HP 12A,Sharp Toner BP AT200,Brother UV TN 2365,Ink 75 Epson Ink 001,Ink 75 Epson

Tender Timeline
Tender Title: Supply of Toner Cartridges and Ink Bottles
Tender Reference Number: bb4c659f
Issuing Authority: Department of Military Affairs, Ministry of Defence, Indian Army
Scope of Work and Objectives
The primary objective of this tender is to attract bids for the supply of various toner cartridges and ink bottles required by the Indian Army. The items specified in this tender include Toner HP 88A, Toner HP 12A, Sharp Toner BP AT200, Brother UV TN 2365, and multiple models of Epson ink bottles. This procurement aims to support the operational needs of the Indian Army by providing quality consumables necessary for efficient function and equipment maintenance.
Eligibility Criteria
To be eligible to participate in this tender, bidders must meet the following criteria:
- Registration as an entity capable of executing the supplies as per the terms of the tender.
- A minimum average annual turnover of 1 lakh INR in the last three financial years, verified by supporting documents.
- OEM Authorization Certificate for the products being supplied must be submitted.
- Compliance with the specified experience criteria and past performance in related supplies, which must be documented.
Technical Requirements
Bidders are required to comply with the technical specifications outlined in the BoQ (Bill of Quantities). The supplies must meet the specified criteria for compatibility and functionality:
- Delivery of products that are OEM-branded and meet industry standards.
- Provision of detailed compliance documentation for each product category.
Financial Requirements
Bidders should be aware that a Performance Security of a percentage of the order value may be required upon award of the tender. Additionally, an Earnest Money Deposit (EMD) is mandatory to validate the bid, which will be forfeited in case of default or withdrawal of the bid post-submission.
Document Submission Details
Prospective suppliers should submit the following documentation as part of their bid:
- Experience Criteria documentation
- Past Performance records
- Proof of Bidder Turnover
- Required Certificates as specified in the auxiliary terms and conditions (ATC).
- Proof of compliance with the BoQ specifications.
- Additional documents justifying exemption from experience or turnover if applicable.
Submissions should be made electronically via the official tender portal, ensuring that all documents are in acceptable formats such as PDF or other specified formats.
Special Provisions
This tender includes provisions beneficial to Micro, Small, and Medium Enterprises (MSEs), allowing exemptions from experience and turnover requirements. Startups are also encouraged to apply, aligning with the government’s initiatives to promote local manufacturing under the 'Make in India' policy.
Evaluation Process
Bids will be evaluated based on the total value wise evaluation method. Factors considered in the evaluation will include compliance with eligibility criteria, document authenticity, meeting technical requirements, and competitive pricing.
Delivery Locations
The delivery of goods will be expected at specified locations as detailed in the procurement guidelines outlined in the official tender document. Bidders must ensure they can meet the logistical requirements for timely delivery.
Contact Information
Bidders are encouraged to reach out to the Department of Military Affairs for any queries regarding the tender documentation or other related inquiries. Detailed contact information can be found in the main document linked below.
Additional Information
For comprehensive guidelines, bidders must consult the linked official documents below that contain detailed terms and conditions, supporting documentation requirements, and evaluation criteria.
Tender BOQ Items
13 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Technical Evaluation
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ANAND INFOTECH Under PMA
DEV ENTERPRISES Under PMA
DUBARIA COMPUTERS PRIVATE LIMITED Under PMA
KREATIVE INTEGRATORS PRIVATE LIMITED Under PMA
LEVEL OFFICE SYSTEMS Under PMA
LOREX INFOTECH Under PMA
NAVKAR INFOMEDIA Under PMA
NEEDS OFFICE SYSTEMS Under PMA
POWERTEK ELECTRONIC SYSTEM Under PMA
ROYAL PRINT TECHNOLOGY Under PMA
SDM ENTERPRISES Under PMA
Shri Jarawari Technologies Under PMA
Financial Evaluation
POWERTEK ELECTRONIC SYSTEM(MSE,MII)( MSE Social Category:General ) Under PMA
NEEDS OFFICE SYSTEMS (MSE,MII)( MSE Social Category:General ) Under PMA
SDM ENTERPRISES (MSE,MII)( MSE Social Category:General ) Under PMA
A K S NETWORKING SOLUTIONS (MSE,MII)( MSE Social Category:General ) Under PMA
KREATIVE INTEGRATORS PRIVATE LIMITED (MSE,MII)( MSE Social Category:General ) Under PMA
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having a minimum average annual turnover of 1 lakh INR in the last three years, and providing an OEM Authorization Certificate for the products. Bidders must also demonstrate relevant experience and past performance related to the supplies.
Bidders must provide an OEM Authorization Certificate, documents proving compliance with experience criteria and past performance, and any other certificates specified in the subsection of the ATC (Auxiliary Terms and Conditions). Supporting documentation must conform to the requirements outlined within the BoQ.
To participate in the tender, bidders must register on the official GeM portal. Once registered, potential bidders can view, download, and submit bids for tender opportunities that match their business capabilities.
Proposals must include documents predominantly in PDF format. However, bidders should refer to the official documentation guidelines for any additional acceptable formats specified for particular requirements.
The products must conform to specified technical requirements as laid out in the BoQ. This includes compatibility, functionality standards, and quality benchmarks as determined by the issuing authority.
Yes, all supplied products must meet specified industry standards as detailed in the tender documents. Bidders are responsible for ensuring that their products are compliant with these standards.
Bidders must comply with stipulated experience, financial, and technical specifications as outlined in the tender. Additionally, they must fulfill any documentation requirements and ensure the enforceability of their Performance Security.
The Earnest Money Deposit (EMD) is a specified amount that bidders must deposit to ensure their commitment to the bid. The exact amount can be found in the tender documentation. Bids not accompanied by the EMD may not be considered.
Successful bidders may be required to deposit a Performance Security which is a percentage of the total order value. The specific percentage and conditions will be outlined in the tender document.
Payment terms are typically structured against delivery milestones as stipulated within the tender documents. Bidders should refer to the documents for detailed payment procedures to ensure compliance.
During price evaluations, bids will be compared based on the total value and adherence to the technical specifications. Cost competitiveness and compliance with bid conditions will also factor into the evaluation.
Bids must be submitted electronically through the official GeM platform. Bidders should ensure that all required documents are uploaded as outlined in the tender documentation.
The principal timelines related to submission, bid opening, and other related activities are detailed within the tender documents. Bidders are advised to check these documents for specific dates.
The evaluation and selection process will involve a thorough review of compliance with eligibility criteria, technical specifications, and financial bids. A weighted scoring system may be applied to assess bids equitably.
Notices regarding tender results will be communicated to bidders through the GeM platform. Bidders should monitor their registered accounts and email for notifications post-evaluation.
MSEs may receive exemptions from experience and turnover criteria, allowing greater access to government tenders and opportunities.
Yes, the tender encourages participation from startups by providing certain exemptions and simplified processes, fostering innovation as per the government’s initiative.
The tender aims to support local manufacturing and procurement through its encouragement of MSE and startup participation, aligning with the ‘Make in India’ initiative to bolster domestic production.
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