Tender Title: CHT Bus Hiring

Reference Number: GEM/2025/B/6179683
Issuing Authority: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The CHT bus hiring tender seeks qualified vendors to provide AC buses with a capacity of 40 to 42 seats. The awarded contractors will be responsible for supplying buses suitable for various local and outstation duties as specified in the tender documentation. The objective is to ensure reliable transportation services that meet the operational needs of the Department of Military Affairs, facilitating the movement of personnel and materials effectively.

Eligibility Criteria

To qualify for this tender opportunity, bidders must be a registered entity and possess the necessary licenses to operate bus hiring services. Additionally, vendors will be evaluated based on compliance with financial and technical qualifications that adhere to the requirements set forth by the Ministry of Defence.

Technical Requirements

The bid must include details about the technical specifications of the AC buses proposed, including but not limited to:

• Comfort features
• Safety equipment
• Environmental compliance
  The buses must be well-maintained and exhibit excellent performance records in local and outstation conditions.

Financial Requirements

Bidders are required to submit a Financial Proposal that includes detailed costing for the hiring of buses, including charges for extra kilometers and additional hours for both local and outstation duties. A clear breakdown of pricing terms must be provided.

Document Submission Details

All submissions must be made electronically through the designated tender management platform. Vendors must ensure that their proposals are complete and submitted before the stipulated deadline to avoid disqualification.

Special Provisions

Special consideration will be given to Micro, Small, and Medium Enterprises (MSEs) and startups in line with government initiatives promoting local economic development. These benefits include relaxed eligibility requirements and potential for preferential pricing evaluation.

Evaluation Process

The evaluation of bids will be conducted through a transparent process focusing on technical and financial compliance. The evaluation criteria will consider vendor experience, technical specifications, cost-effectiveness, and compliance with stipulated quality standards.

Delivery Locations

The services will be required at various locations as specified by the Department of Military Affairs. Vendors must demonstrate the ability to provide transportation services across multiple operational areas, both locally and outstation.

Contact Information

For inquiries related to this tender, vendors may refer to the official channels provided by the Department of Military Affairs. It is recommended that bidders verify the communication protocols and seek clarification well in advance of submission.

Additional Information

Further details regarding the conditions of the tender will be included in the official bidding documents. Potential bidders are urged to review all documentation thoroughly to ensure compliance with requirements to facilitate seamless processing and evaluation of their proposals.