Department of Military Affairs Tender by Indian Army (GEM/2025/B/6197032)
Light Vehicle Non AC 08 hrs 80 km Plain local duties,Light Vehicle Non AC 08 hrs 80 km Hill local d
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Tender Title: Passenger Carrying Vehicle
Reference Number: GEM/2025/B/6197032
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs is inviting bids for Passenger Carrying Vehicles to fulfill various transportation duties. This tender encompasses a range of vehicle services, specifically tailored for Light Vehicle Non-AC operations for both plain and hill local duties, as well as outstation requirements. The comprehensive scope includes the provision of vehicles for 08 hours and 80 kilometers local services, extended services on a per kilometer basis for both plain and hill locations, and night halt provisions for larger buses over 35 seats.
Scope of Work and Objectives
The primary objective of this tender is to ensure efficient and reliable passenger transportation services that meet the operational needs of the Department of Military Affairs. The successful bidder will be responsible for providing a fleet of vehicles that caters to various travel requirements, which includes transportation for personnel and all related logistics. This includes but is not limited to:
- Light Vehicle Non AC for local duties (both plain and hilly terrains)
- Bus services above 35 seater capacity for similar duties
- Provisions for extra kilometers and outstation duties, ensuring flexibility and responsiveness to dynamic travel needs
Eligibility Criteria
To qualify for this tender, bidders must fulfill specific eligibility requirements. These typically involve proof of registration as a transportation service provider, compliance with local transportation laws, provision of necessary vehicle documentation, and demonstrating adequate experience in fulfilling similar contracts.
Technical Requirements
Bidders need to provide vehicles that meet all specified technical requirements, including adherence to safety standards, maintenance protocols, and appropriate operational licenses. It is essential for bidders to showcase the readiness of their fleet, including details on the types of vehicles, their condition, and compliance with the latest regulations.
Financial Requirements
Bidders may be required to submit financial statements demonstrating stability and the capacity to undertake the contract. This could include providing information on pricing structures for services rendered, which must be transparent and competitive.
Document Submission Details
All required documentation must be submitted through the prescribed channel as indicated in the tender proceedings. This typically includes registration certificates, compliance documentation, and any relevant financial records. Specific document formats will be specified in the tender guidelines.
Special Provisions
Consideration may be given to Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging competition and inclusiveness in the tender process. Bidders falling under these categories should highlight their eligibility for benefits, potentially influencing the evaluation positively.
Evaluation Process
The evaluation of bids will be conducted based on several criteria, including pricing, technical appropriateness, previous experience, and compliance with tender stipulations. The goal is to select a vendor that not only meets the lowest cost but also offers the best quality of service and reliability.
Delivery Locations
Goods and services will be required to be delivered to specified locations as defined in the tender details, which may vary based on operational needs.
Contact Information
While specific contact details are not provided, bidders may refer to the official portals of the Department of Military Affairs for clarifications and additional information regarding the tender.
This tender presents an exciting opportunity for qualified bidders to engage with government initiatives aimed at improving transportation logistics and vehicle provision services. Interested parties are encouraged to prepare their submissions meticulously while adhering to all outlined requirements.
Tender BOQ Items
16 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity that can provide passenger carrying services. Bidders must demonstrate that they possess an active fleet of vehicles, comply with transportation laws, and have a history of delivering similar services. Additionally, documentation proving the vehicle’s appropriate registration and fitness for purpose will need to be provided to participate in the tender.
Bidders must submit all necessary certificates when participating, such as registration certificates, fitness certificates for vehicles, and insurance documents. These documents demonstrate compliance with regulatory safety standards and the ability to operate within the required jurisdictions effectively.
To register for the tender, potential bidders must follow the registration process outlined in the bid document. This includes compiling necessary documentation, adhering to deadlines for submissions, and registering via the official procurement portals specified in the tender guidelines, ensuring all forms are correctly filled out and submitted in acceptable formats.
Vehicles offered under this tender must align with specific technical specifications that emphasize safety, comfort, and compliance with environmental regulations. This includes meeting local transportation safety standards, being regularly maintained, and having valid insurances and licenses as required by the Department of Military Affairs.
As part of the bid submission, vendors must be prepared to submit an Earnest Money Deposit (EMD) as a financial guarantee. Payment terms will typically be outlined in the tender, detailing the schedule of payments which might occur after the successful delivery of services or milestones being met. Participants should review these details carefully to ensure understanding and compliance.
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