Department of Military Affairs Tender by Indian Army (GEM/2025/B/6165709)
Red Chilies,Garlic,Daniya,Turmeric,Tarmarind,Black Pepper,Cumin Seeds,Cardamom Seeds,Muster Seeds,C
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Tender Title: Condiment Supply
Tender Reference Number: GEM/2025/B/6165709
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Condiment Supply Tender aims to procure a diverse range of spices and condiments essential for military and defense culinary operations. This includes Red Chilies, Garlic, Daniya, Turmeric, Tamarind, Black Pepper, Cumin Seeds, Cardamom Seeds, Mustard Seeds, and Cloves. The objective of this tender is to ensure the availability of high-quality spices that meet prescribed standards to support sustained dietary requirements within military establishments.
Scope of Work and Objectives
The scope of work encompasses the sourcing, processing, and delivery of specified condiment products. The selected bidders will be required to provide the listed items in the quantities specified in the Bill of Quantities (BOQ) and ensure the high quality, hygiene, and safety of all products. A thorough quality check and compliance with health standards will be conducted during procurement and delivery phases.
Eligibility Criteria
To be eligible for participation, bidders must:
- Be a registered entity with relevant business licenses.
- Demonstrate previous experience in supplying similar products to government or large-scale organizations.
- Comply with all regulatory requirements and possess the necessary certifications related to food safety and quality standards.
Technical Requirements
Participants are required to provide documentation that includes:
- Certifications for quality standards.
- Proof of sourcing practices in line with Make in India policies.
- Detailed technical specifications of each condiment, ensuring adherence to health and safety regulations.
Financial Requirements
Bidders must provide a detailed financial proposal including:
- Competitive pricing for each item listed in the tender.
- Proof of financial stability, which may include audited financial statements from the previous year.
- An Earnest Money Deposit (EMD) as specified in the tender guidelines.
Document Submission Details
All proposals must be submitted electronically through the designated portal. Necessary documents include:
- Completed bid forms.
- Proof of registration and eligibility.
- Technical and financial proposals in the required formats, ensuring compliance with submission guidelines.
Special Provisions
Provisions for Micro, Small, and Medium Enterprises (MSEs) are included, allowing for preferential consideration in bid evaluations. Startups are also encouraged to participate by meeting the eligibility criteria and demonstrating their product capabilities.
Evaluation Process
The tender evaluation will involve the following steps:
- Preliminary scrutiny of submitted documents.
- Technical evaluation based on specified criteria (compliance with quality standards, specifications, etc.).
- Financial evaluation to assess the competitiveness of bids.
Delivery Locations
Deliveries will be made to designated military locations as specified in the final agreement. Selected vendors must ensure timely and reliable supply chains to meet military demands.
Contact Information
For any queries, potential bidders may need to consult the official channels provided by the Ministry of Defence, ensuring that all communications align with the bidding protocols outlined.
This tender is pivotal in maintaining orderly supply chains of essential spices, ensuring that military cooking facilities can operate efficiently and meet dietary requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with necessary business licenses and certifications. Bidders should demonstrate prior experience in supplying condiments to government or large organizations, ensuring compliance with food safety regulations. It is vital to provide documentation that validates these credentials during the tender evaluation.
Participants must present technical specifications and quality standards for each condiment item. Required documents might include certifications for food safety, quality assurance practices, and sourcing details that comply with the Make in India initiative. This ensures that all procured condiments meet necessary health and hygiene standards, assisting military kitchens in delivering safe meals.
The payment terms will be established upon the signing of the contract. Typically, payments may be linked to delivery milestones, with payments processed after successful delivery and inspection of condiments. Detailed financial proposals should outline proposed payment structures to streamline the procurement process.
Bids must be submitted electronically using the specified portal. All necessary documents, including technical and financial proposals, must be formatted as required in the submission guidelines. Ensuring comprehensive document preparation will facilitate a smooth bidding process.
Yes, MSEs are entitled to special provisions that allow for preferential consideration during the evaluation of bids. This may include relaxed eligibility criteria or price preferences, encouraging the growth and participation of smaller enterprises in the supply chain for military condiments.
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