Tender Title: Replacement of Ber Surveyed Furniture for GE Fort Kochi

Reference Number: GEM/2025/B/6134741

Issuing Authority: Department of Military Affairs, Ministry of Defence

The tender focuses on the procurement of a wide range of furniture solutions to replace surveyed items at GE Fort Kochi. This is a vital project aimed at upgrading the facility's operational capabilities and service delivery. The tender includes the supply of various types of furniture including almirahs, tables, chairs, and storage units, ensuring that all specifications adhere to the required standards for military and governmental use.

Scope of Work and Objectives

The primary objective of this tender is to secure the supply of high-quality furniture comprising:

• Large steel almirahs with shelves
• Medium steel almirahs with shelves
• Hard steel beds and various styles of tables
• Chairs for dining, writing, and casual use
• Sofa sets
• Small open bookshelves and specific storage solutions

The appointed supplier will be responsible for ensuring the timely delivery, assembly (if required), and satisfaction of established quality standards outlined in the bid documentation.

Eligibility Criteria

To qualify for participation in this tender, bidders must:

• Be a legally registered business with applicable trade licenses.
• Demonstrate prior experience in supplying similar furniture to governmental or large institutional clients.
• Provide evidence of the ability to meet the demanded quantity of 2710 units of various furniture items.

Technical Requirements

Bidders must submit technical proposals that demonstrate compliance with specifications for each furniture item listed. This includes:

• Material Quality: Ensure use of robust metal and wood suitable for high usage.
• Design: Must meet aesthetic as well as functional design criteria as specified in the tender documents.
• Safety Standards: Compliance with any relevant safety and quality certifications.

Financial Requirements

Bid submissions must include financial documents that demonstrate:

• Ability to execute contracts of this scale.
• Submission of a detailed financial quote based on the Bill of Quantities (BOQ).
• Provide proof of financial stability, which includes bank statements for the last two fiscal years.

Document Submission Details

All bids must be submitted as per the guidelines specified in the tender documentation. Bidders must ensure:

• Proper format as stipulated in the tender documents.
• Submission within the set deadline to avoid disqualification.

Special Provisions

Micro, Small, and Medium Enterprises (MSMEs) and startups will receive preference based on established policies. Specific benefits may include:

• Relaxation in qualification norms.
• Assistance in technical evaluation.

Evaluation Process

Bids will be evaluated based on technical merit as well as cost. The evaluation will adhere strictly to the following criteria:

• Conformity to specifications.
• Competitive pricing.
• Previous experience and references.

Delivery Locations

The furniture must be delivered to specified locations at GE Fort Kochi. Detailed delivery instructions will be provided upon confirmation of award.

Contact Information

For queries related to the tender, bidders may reach out to the designated contacts provided in the tender documentation. Ensure all communication is professional and adheres to the guidelines provided.

By participating in this tender, suppliers contribute significantly to improving the infrastructure at GE Fort Kochi, ultimately enhancing operational efficiency and service delivery.