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Title: Repair, Maintenance, and Installation of Plant/ Systems/Equipments - DG SET 30KVA
Reference Number: GEM/2025/B/6104410
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs invites bids for the Repair, Maintenance, and Installation of Plant/ Systems/Equipments specifically focused on the DG SET 30KVA. This tender aims to ensure the reliable operation and enhanced performance of the defense equipment involved.
Scope of Work and Objectives
The successful bidder will be responsible for conducting comprehensive repair, maintenance, and installation services for the 30KVA diesel generator set (DG SET). The objective is to maintain operational readiness and extend the lifespan of the equipment while ensuring adherence to regulatory standards. This entails routine checks, preventive maintenance, emergency repairs, and necessary components replacement.
Eligibility Criteria
Participants interested in bidding must satisfy the following eligibility criteria:
- Must be a registered entity within the relevant industry.
- Proven experience in similar projects, preferably within the defense sector.
- Compliance with all relevant local regulations concerning labor and safety.
Technical Requirements
Bidders should demonstrate a robust understanding of technical specifications relevant to the DG SET 30KVA. The requirement includes:
- Knowledge of electrical and mechanical principles related to generator operation.
- Access to specific tools and equipment needed for maintenance tasks.
Financial Requirements
Bidders must provide:
- Proof of financial capability to undertake the project, including bank statements or credit lines.
- Evidence of prior experience with the successful completion of contracts of similar value and scope.
Document Submission Details
All bids must be submitted digitally via the Government E-Marketplace (GEM) portal. Precise submission guidelines and documentation formats will be provided within the submission portal. Vendors should ensure compliance with all required document submission formats, including any standard certificates or disclosures.
Special Provisions
The tender includes specific provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible entities will receive relaxed eligibility criteria as part of the government’s initiative to promote participation from smaller businesses in defense contracts.
Evaluation Process
Bidders will be evaluated based on:
- Compliance with the eligibility criteria.
- Technical proposals detailing the methodology for execution.
- Financial viability and cost-effectiveness of the offer. The Department of Military Affairs reserves the right to reject bids based on low responsiveness or non-compliance with conditions.
Delivery Locations
All services will be performed at the specified military installations or facilities throughout the jurisdiction of the Department of Military Affairs, exact delivery points will be defined post-award.
Contact Information
For any inquiries related to this tender, please consult the official channels on the GEM portal. Exact contact details may vary; thus, bidders are encouraged to utilize the platform for communication.
This tender represents a critical investment in defense infrastructure and operational readiness. All interested parties are urged to prepare comprehensive bids that meet or exceed the outlined requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in the relevant sector, possessing proven experience in similar defense-related projects, and compliance with local regulations governing labor and safety protocols. Bidders must also demonstrate adequate financial standing to undertake the proposed tasks.
Bidders must have a thorough understanding of the technical specifications of the DG SET 30KVA, including knowledge of the electrical and mechanical components involved, as well as required tools for effective maintenance and repair. Adhering to quality standards set by the Ministry of Defence is paramount.
The payment terms will typically be structured on deliverables tied to milestones in the project timeline. Successful bidders should expect to adhere to stipulated payment provisions outlined in the finalized contract, ensuring transparency and accountability throughout the project duration.
Submissions must be made via the Government E-Marketplace (GEM) portal, ensuring that all required documents meet specified formats. Bidders must be diligent and adhere to the submission guidelines provided in the portal for successful participation.
Yes, specific provisions for MSEs and startups have been incorporated, allowing for a more relaxed eligibility criterion. This initiative aims to encourage small enterprises to participate in defense contracts, contributing to the sustainable growth of local businesses in alignment with government policies.
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