Tender Title: Supply of Spices and Condiments
Reference Number: 2ae27bdec
Issuing Authority: Department of Military Affairs, Ministry of Defence

The Supply of Spices and Condiments tender aims to procure a variety of quality culinary products, specifically Cinnamon Sticks (Daalchini), Cloves (both Whole and Ground) as per IS standards, and other related spices including Mustard and Turmeric in compliance with specific IS codes. The total quantity requested under this tender is 2040 units, emphasizing the need for reliable and consistent quality that meets governmental standards.

Scope of Work and Objectives

The primary objective is to ensure the supply of high-quality spices that adhere to specified Indian Standards (IS: 4811 for Cinnamon Sticks, IS 4404, and IS 2323 for Cloves, Mustard, and IS 3576 for Turmeric). Suppliers must demonstrate their ability to deliver the specified quantities within the agreed timeline, ensuring that quality assessments are met throughout.

Eligibility Criteria

Eligible bidders must be registered entities within the spice production and supply chain, possessing all necessary certifications and licenses to supply food items in the specified categories. Only entities that comply with the stringent quality and safety regulations set forth by the Indian government will be considered.

Technical Requirements

Vendor submissions must include detailed documentation outlining compliance with technical specifications as per the IS codes mentioned for each spice. Suppliers should possess prior experience in handling similar tenders and provide references as part of their proposal.

Financial Requirements

Bidders must demonstrate financial stability and the capacity to deliver on the contract's requirements. This could include audited financial statements from the previous years, proof of previous sales/contracts in related fields, and a detailed cost proposal reflecting the total bid amount, including possible taxes and surcharges.

Document Submission Details

All required documents (technical specifications, financial statements, and certifications) must be assembled into an orderly package and submitted through the designated portal, following specific guidelines set by the issuing authority. Non-compliant submissions may lead to disqualification.

Special Provisions

Special consideration will be given to Micro, Small, and Medium Enterprises (MSEs) and startup companies as part of a broader initiative to boost local businesses. These provisions may include relaxation in eligibility norms and greater visibility in the evaluation process.

Evaluation Process

Bids will be evaluated based on technical merit alongside financial criteria. This will handle not just price evaluations, but detailed checks on compliance with quality standards and previous supplier performance.

Delivery Locations

The location for the delivery of procured spices will be determined at the time of contract finalization. Bidders must be equipped to handle logistics from their supply units to the specified delivery points effectively.

Contact Information

For any queries related to this tender, bidders may refer to the official contact points provided in the tender documentation.

This tender represents an excellent opportunity for suppliers in the spice market to engage with a significant governmental procurement framework, contributing to the delivery of quality culinary essentials across various government divisions.