Tender Title: Supply of Quality Spices and Herbs

Tender Reference Number: 102605489

Issuing Authority: Department of Military Affairs, Ministry of Defence

The supply of quality spices and herbs tender is aimed at sourcing high-grade culinary spices, specifically Asafoetida (Hing), Bay Leaf, Black Pepper, Large Cardamom, Chilli, Cumin, Fenugreek, Poppy Seed, and Nutmeg, as per the relevant Indian Standards. This contract will entail delivering a total quantity of 5,360 units of these spices to various designated locations for use in the military's catering services.

Scope of Work and Objectives

The primary objective of this tender is to establish a reliable procurement process for quality spices and herbs that meet strict culinary and health standards. The chosen vendor will be responsible for supplying spices that adhere to Indian Standard specifications, ensuring both quality and consistency in the product delivered.

Eligibility Criteria

To participate in this tender, bidders must meet the following eligibility criteria:

• Must be a registered business entity with valid GST registration.
• Must have a proven track record in supplying food-grade materials to government departments or similar institutions.
• Must provide evidence of compliance with relevant quality standards, demonstrating the capability to deliver products as specified.

Technical Requirements

Bidders are required to submit certificates of conformity confirming that the spices offered meet the specified Indian Standards (IS) for each category. Technical specifications must include:

• Proper labelling as per food regulatory norms.
• Compliance with health and safety regulations applicable to food products.

Financial Requirements

Bidders must demonstrate financial stability by providing a bank statement and proof of turnover in the past financial year that meets or exceeds the threshold set by the issuing authority. Furthermore, all pricing must be provided in a consolidated format, including unit costs and potential discounts for bulk purchases.

Document Submission Details

All submission documents must be provided in a specified digital format (PDF) along with hard copies sent to the Department of Military Affairs. The submission packet should include:

• Completed bid form
• Technical specifications and compliance certificates
• Financial bid and proof of eligibility documents

Special Provisions

Provisions are in place for Micro, Small, and Medium Enterprises (MSEs) and startups to encourage their participation through relaxed eligibility criteria and potential preference in evaluation stages. These considerations aim to promote local businesses in line with government initiatives.

Evaluation Process

The evaluation of bids will consider quality, compliance with technical specifications, delivery timelines, and cost-effectiveness of the proposal. A comprehensive evaluation matrix will be utilized to ensure transparency and fairness in the selection process.

Delivery Locations

The successful bidder will be required to deliver the spices to designated military units across the specified geographical locations as outlined in the bid documents.

Contact Information

For inquiries related to this tender, bidders are encouraged to contact the Department of Military Affairs directly through official communication channels.