Tender Title: VEHICLES SPARE PARTS

Tender Reference Number: GEM/2025/B/6215604

Issuing Authority: Department of Military Affairs, Ministry of Defence

The Department of Military Affairs under the Ministry of Defence invites tenders for the procurement of essential vehicles spare parts. This tender aims to secure high-quality components crucial for the maintenance and effective operation of various military vehicles.

Scope of Work and Objectives

The scope of this tender encompasses the supply of an array of spare parts, including but not limited to booster brakes, solenoid switches, brush holder assemblies for starters, starter brushes, vacuum hose sets, door handles (inner and outer), and others crucial for the functionality and safety of vehicles. The main objective is to partner with a reliable supplier who can provide these components adhering to the stipulated technical and quality standards.

Eligibility Criteria

To participate in this tender, bidders must be registered entities with a strong standing in the automotive parts supply sector. Eligibility requirements include appropriate business certifications, a proven track record of delivering similar components, and compliance with all regulations set forth by the Ministry of Defence.

Technical Requirements

Bidders must ensure that all supplied spare parts meet specified standards and performance criteria. Each component should have relevant certifications proving quality and compliance with military standards. Technical specifications of the products must align with those detailed in the tender documents to ensure compatibility and reliability.

Financial Requirements

All bidders are required to submit financial documentation that evidences their capacity to fulfill the order financially. This includes balance sheets, profit and loss statements, and other relevant financial records. A Bid Security Deposit or Earnest Money Deposit (EMD) is also requisite to demonstrate commitment and financial capacity.

Document Submission Details

Bidders must submit their proposals, along with all required documentation, electronically through the designated tender platform. It is imperative that documents are properly formatted and meet specified submission guidelines to avoid disqualification.

Special Provisions

The tender includes provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs) and start-ups. Bidders from these sectors are encouraged to participate, as special considerations may be made during the evaluation process to promote local entrepreneurship.

Evaluation Process

The evaluation process will focus on multiple critical factors, including compliance with the technical specifications, financial solvency, previous experience, and competitive pricing. All complete submissions will undergo a thorough evaluation, enabling the selection of a supplier that best meets the overall requirements and objectives set by the Ministry of Defence.

Delivery Locations

Successful bidders will be required to deliver the spare parts to specified military establishments as outlined in the final awarded contract. Timely delivery is paramount to ensure continued operational readiness of military vehicles.

Contact Information

For further inquiries regarding this tender, bidders are encouraged to reach out through the official communication channels provided in the tender documents. This will ensure that any questions are addressed promptly and accurately.

In conclusion, this tender represents an opportunity for qualified suppliers to engage with the Department of Military Affairs and contribute to the effective maintenance of military vehicles. Interested parties are encouraged to review the tender documents thoroughly and prepare their submissions in accordance with the outlined specifications and requirements.