The tender titled GEM/2025/B/6166575 is issued by the Department of Military Affairs, under the Ministry of Defence. This tender primarily focuses on the procurement of essential stationery items that include Self Adhesive Flags (V2), Ball Point Pens (V2) as per IS 3705, and Black Lead Pencils (V2) as per IS 1375. The total quantity required is 490 units across the specified categories.
Scope of Work and Objectives
The scope of work for this tender encapsulates the supply of high-quality stationery items, which are crucial for military administration and operational purposes. The objective is to source reliable products that meet industry standards and enhance organizational efficiency within the defense sector. Interested bidders are expected to provide their offerings adhering to the specifications and standards outlined in the bid documentation.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility criteria which include being a registered entity and having experience in supplying similar items to government or recognized private organizations. The bidding entities should also possess all necessary licenses and certifications required for the manufacture or supply of these stationery products.
Technical Requirements
Bidders must comply with defined technical requirements which ensure that the products meet quality standards. The Self Adhesive Flags must exhibit durability and adherence qualities, while the Ball Point Pens and Black Lead Pencils should align with the specifications stated in IS 3705 and IS 1375 respectively. Bidders should be prepared to provide samples for quality verification, demonstrating their adherence to these specifications.
Financial Requirements
The financial requirements involve the submission of a proper financial bid, including pricing that reflects competitive rates without compromising quality. It is crucial for bidders to maintain transparent pricing and adhere to government procurement guidelines, ensuring they provide value for money to the Department of Military Affairs.
Document Submission Details
Bidders are required to submit their proposals along with necessary documentation. This includes a comprehensive description of the products offered, company credentials, relevant certifications, and any other mandatory documents as specified in the tender documentation. All submissions must be made in the designated format to ensure efficient handling and evaluation.
Special Provisions
There are special provisions included for Micro, Small, and Medium Enterprises (MSEs), providing them with a pathway to participate in the tendering process. These provisions aim to encourage and facilitate the involvement of small businesses, contributing to the broader goals of economic inclusiveness.
Evaluation Process
The evaluation process for this tender involves a systematic review of all submitted bids based on predetermined criteria, focusing on compliance with technical specifications, financial viability, and the capability of the bidder to deliver the required goods. The assessment will ensure that selected bidders are those that provide the most advantageous proposals to the Department of Military Affairs.
Delivery Locations
Purchased items are to be delivered to specified locations communicated post-award of the contract. Successful bidders will be provided detailed instructions regarding the logistics of delivery, ensuring timely and safe arrival of the stationery supplies.
Contact Information
For additional queries relating to the tender, interested parties may reach out to the specified contact personnel associated with the Department of Military Affairs. Clear communication will help resolve any uncertainties before submission deadlines, enhancing the proposal's chances of acceptance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
13 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid business licenses. Bidders should demonstrate prior experience in supplying similar stationery items to governmental or officially recognized entities. Compliance with all legal and fiscal regulations is critical for qualification.
All items must meet stringent technical specifications as per the Bureau of Indian Standards. Self Adhesive Flags should adhere effectively with longevity, whereas Ball Point Pens must comply with IS 3705 and Black Lead Pencils must align with IS 1375 standards, ensuring quality performance in usage.
Bidders must submit a comprehensive financial proposal, including competitive pricing that reflects the quality of goods offered. It is crucial to ensure that all quotes are in alignment with the government procurement guidelines and represent fair value to the buyer.
Proposals should be submitted in the prescribed format outlined in the tender documentation. Accepted document formats typically include PDF or specified electronic formats, ensuring clarity and formal presentation of all required credentials and proposals.
Yes, there are provisions designed to encourage participation from Micro, Small, and Medium Enterprises (MSEs). These benefits include potential relaxation of eligibility criteria and additional support, aimed at fostering inclusivity and participation of smaller entities in government procurement procedures.
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