Department of Military Affairs Tender by Indian Army (GEM/2025/B/6122479)
Coir Mat Size 05 ft x 50 ft
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Tender Title: Coir Mat Size 05 ft x 50 ft
Reference Number: GEM/2025/B/6122479
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Coir Mat Size 05 ft x 50 ft tender, referenced as GEM/2025/B/6122479, invites qualified suppliers to participate in the procurement process overseen by the Department of Military Affairs under the Ministry of Defence. This tender reflects the strategic need for quality coir mats essential for various defense applications.
Scope of Work and Objectives
The primary objective of this tender is to procure durable, high-quality coir mats sized at 05 ft x 50 ft. The contracted supplier will be responsible for delivering the specified quantity and ensuring that the mats are manufactured to meet the required standards. The total procurement for this tender is set at 3 units. The successful bidder must demonstrate the ability to fulfill this requirement efficiently while adhering to stringent quality checks and delivery timelines.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility criteria:
- Be a registered entity in accordance with applicable laws.
- Have experience in manufacturing or supplying similar products.
- Provide valid registrations, certificates, and licenses as mandated by government regulations.
The eligibility requirements ensure that only capable vendors with a proven track record can compete for this contract.
Technical Requirements
All submitted coir mats must comply with prescribed technical specifications, including:
- Dimensions: 5 ft x 50 ft.
- Material: High-density coir fibers with necessary certifications for durability and safety.
- Finish: Mats should have a non-slip base suitable for military environments.
Financial Requirements
Bid submissions must include a detailed financial proposal outlining the pricing structure along with any applicable taxes and transportation costs. Bidders should also be prepared to furnish detailed invoices following the provision of goods.
Document Submission Details
Bidders are required to submit all relevant documents online through the prescribed submission platform. It is imperative that all documentation is submitted in accepted formats, typically including PDFs for certifications and proposal outlines. Incomplete submissions may lead to disqualification.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to apply, benefiting from special procurement provisions established to promote local entrepreneurship. Compliance with these regulations will be advantageous during the evaluation phase.
Evaluation Process
The evaluation process of bids will be rigorous, focusing on quality, compliance with requirements, and cost-effectiveness. Bids will be assessed on their ability to meet technical specifications and overall value for money.
Delivery Locations
Delivery will be required at designated military facilities as specified during the ordering phase. Bidders should include logistical plans to cover these delivery requirements in their proposals.
Contact Information
For inquiries regarding this tender, bidders may contact the Department of Military Affairs. Contact details are available through the official government portal and should be utilized for clarifications or additional information regarding technical specifications and submission guidelines.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having relevant experience in supplying coir mats, and providing valid certifications as mandated by the Department of Military Affairs. Bidders must showcase their previous work through documented references, ensure compliance with industry standards, and have necessary licenses for manufacturing or trading coir products.
The technical specifications state that the mats must measure 5 ft x 50 ft, crafted from high-density coir fibers to ensure durability suited for military use. Each mat must feature a non-slip base to enhance safety in various environments, and all submissions must include proof that the mats adhere to the established quality standards.
Bids must be submitted electronically through the designated submission platform. It is crucial for bidders to ensure that all documents are submitted in the required formats, typically including PDFs for proposals and certifications. Incomplete or late submissions may result in disqualification from the evaluation process, so adherence to the submission requirements is essential.
Yes, there are specific provisions for MSEs and startups aimed at enhancing local business participation in this tender. These enterprises may benefit from relaxed thresholds on financial and technical requirements compared to larger corporations. Compliance with local sourcing policies under “Make in India” also enhances their bidding prospects.
Payment terms will be discussed and outlined during the contract signing process. Generally, the payment terms involve structured payments based on deliverables and compliance with acceptance criteria. Bidders are encouraged to clarify these terms during negotiations to ensure alignment with their financial processes and expectations.
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