Tender Title: Supply of Repair Kits and Associated Components
Tender Reference Number: GEM/2025/B/6205162
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The purpose of this tender is to procure various repair kits and associated components essential for military operations and maintenance. The scope of work includes, but is not limited to, the supply of items such as master cylinder repair kits, fuel strainers, fan belts, control cables for rear assemblies, head gaskets, various gaskets, ball bearings, injectors, bearing bushes, and 24V lamp assemblies. The ultimate objective is to ensure operational readiness by supplying high-quality components that meet military standards and enhance the efficiency of maintenance and repair tasks.
Eligibility Criteria
Eligible bidders must meet the following eligibility requirements:
- be a registered entity with appropriate certifications,
- possess experience in supplying similar components to government or military organizations,
- demonstrate financial stability and compliance with statutory requirements.
Technical Requirements
All goods supplied must conform to specified technical specifications that meet military standards. Bidders are required to provide documentation demonstrating compliance with quality standards, including testing certifications and material specifications. Products must be durable, reliable, and suitable for military applications.
Financial Requirements
Bidders must demonstrate their financial capability to undertake the contract. This includes providing bank statements, revenue reports, and any other documents required to confirm solvency and financial stability. Payment terms will be negotiated post-evaluation and awarded tenders will need to adhere to the agreed-upon terms.
Document Submission Details
Proposals must be submitted electronically through the specified government procurement platform. All documents, including technical proposals, financial bids, and certificates, should be presented in PDF format. Bidders are advised to ensure all submissions are complete and aligned with the requirements outlined in this tender.
Special Provisions
This tender may include special provisions for Micro, Small, and Medium Enterprises (MSEs) and start-ups, fostering inclusivity in the procurement process. Bidders should cite relevant certifications to avail these benefits, which may offer advantages in the evaluation process.
Evaluation Process
The evaluation of submitted bids will be based on a systematic review of the technical and financial proposals. Criteria will include compliance with the technical specifications, financial quotes, and delivery capabilities. The evaluation committee may prioritize bids that demonstrate higher value for money while meeting all outlined requirements.
Delivery Locations
Delivery of goods is expected at designated military units as specified in the purchase order following contract finalization. Bidders should indicate their ability to comply with delivery timelines and logistics capabilities in their proposals.
Contact Information
For inquiries or further clarification, bidders may contact the Department of Military Affairs. However, potential bidders are advised to review the tender documentation prior to reaching out to ensure efficient communication and clarity on requirements.
Tender BOQ Items
10 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with valid documentation, possessing prior experience in supplying similar repair components to governmental or military entities, and ensuring compliance with financial and statutory obligations. Bidders must also showcase their ability to meet the technical specifications outlined in the tender documentation.
Products must comply with the specific technical specifications set forth in the tender documentation. These may include industry standards for military applications, durability, and reliability under operational conditions. Bidders should include supporting documents evidencing compliance with these standards in their proposals.
Bidders are required to demonstrate their financial capability to fulfill the contract. This includes providing financial documentation such as bank statements and revenue reports to assure compliance with financial requirements. Clear articulation of payment terms will be discussed upon successful evaluation and award of the tender.
All proposals must be submitted electronically via the designated government procurement platform. Required documents, including technical and financial bids, should be formatted and saved in PDF. Compliance with these submission methods is mandatory for the evaluation process.
MSEs may benefit from various provisions designed to encourage participation. These benefits could include financial advantages in the bidding process, simplified compliance requirements, and support in fulfilling the procurement goals. Interested bidders should clearly state their MSE status to leverage these advantages effectively.
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