Tender Title: Supply of Mechanical Components

Tender Reference Number: GEM/2025/B/6197820

Issuing Authority:
Department of Military Affairs, Ministry of Defence

The Department of Military Affairs, under the Ministry of Defence, invites qualified suppliers to submit bids for the supply of various mechanical components detailed in the Bill of Quantities (BOQ). This procurement aims to ensure the availability of critical components for military applications, thereby enhancing operational readiness and efficiency.

Scope of Work and Objectives

The primary objectives of this tender are to procure high-quality mechanical components including Field Coil, 352 Dia Clutch Cover Assembly, Armature Assembly, Clutch Release Bearing, Clutch Master Cylinder Assembly, and several other related items as detailed in the BOQ. The total quantity required is 32 units of each specified component. Suppliers are expected to deliver compliant products that meet the stringent standards set forth by the Ministry of Defence.

Eligibility Criteria

To be eligible to bid, suppliers must be registered entities with a track record of delivering similar mechanical components. Additionally, bidders should comply with all relevant statutory and regulatory requirements applicable to this sector. Experience in supplying government or military contracts will be an advantage.

Technical Requirements

Bidders must ensure that all proposed components conform to the technical specifications outlined in the BOQ. Additionally, products must meet all applicable quality standards and specifications as directed by the Ministry of Defence. Compliance with safety and operational standards is a prerequisite for successful bids.

Financial Requirements

Bidders must demonstrate financial stability, including the capability to fulfill orders of this scope without compromising on quality. Documentation proving financial performance over the last three years may be required. Additionally, the bid must include a detailed pricing structure, adhering to the budget constraints imposed by the Ministry of Defence.

Document Submission Details

Interested bidders are required to submit their bids electronically through the designated e-procurement platform. All required documentation must be uploaded in the specified formats as indicated in the tender guidelines. Failure to comply with submission protocols may lead to disqualification.

Special Provisions

This tender supports initiatives that benefit Micro and Small Enterprises (MSEs) as well as startups. Eligible bidders may receive preferential treatment during the evaluation process to encourage participation from these sectors.

Evaluation Process

Bids will undergo a comprehensive evaluation process focusing on price competitiveness, technical compliance, and supplier experience. The evaluation will be conducted in adherence to the guidelines set forth by the Ministry of Defence to ensure transparency and fairness.

Delivery Locations

Successful suppliers will be required to deliver the components to specified military warehouses or operational sites as indicated in the purchase order. All logistics arrangements will be the responsibility of the bidder, and timely delivery is critical for contract fulfillment.

Contact Information

For further inquiries, bidders can access the official Department of Military Affairs’ contact mechanisms as available on their official website. No misleading contact information is available in the tender documentation.