Tender Title: Supply of Spare Parts
Tender Reference Number: GEM/2025/B/6153228
Issuing Authority: Department of Military Affairs, Ministry of Defence
The scope of work involves the procurement of various spare parts essential for military vehicles and equipment. This includes components such as Armature assembly (24V), Brush plate, Clutch plate, Derivation tank, Engine mounting pad front, Field coil (24V), and Fuel pump. These parts are critical for the maintenance and operational readiness of our military fleet and must meet stringent performance standards.
Objectives
The primary objective of this tender is to ensure a reliable supply of high-quality spare parts that conform to military specifications and operational needs. The Department of Military Affairs aims to enhance the efficiency of vehicle maintenance and ensure operational reliability by sourcing these essential components from qualified vendors.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility requirements:
- Be a registered entity or company with the capability to supply the specified spare parts.
- Have previous experience in supplying similar components to governmental or military organizations.
- Possess relevant certifications that demonstrate compliance with quality standards for automotive parts.
Technical Requirements
Bidders must ensure that the spare parts offered comply with technical specifications stipulated in the tender documents. This includes but is not limited to:
- Compliance with military standards for durability and performance
- Proper specifications for electrical and mechanical components
- Documentation verifying the testing and quality assurance processes applied to the components offered.
Financial Requirements
Bidders must provide comprehensive financial documents to ensure their capability to fulfill the contract. This includes:
- Proof of financial stability, such as bank statements or financial audits
- A valid Earnest Money Deposit (EMD) as specified in the tender documents
- Competitive pricing proposals that adhere to the budget caps set forth in the tender.
Document Submission Details
All documentation required for the tender submission must be electronically submitted through the designated procurement portal by the specified deadline. Bidders should ensure that all required forms, proposals, and supporting documentation are complete to facilitate the evaluation process.
Special Provisions
The tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs). MSEs will receive benefits in terms of price relaxation and priority in award consideration, reflecting the government’s commitment to fostering entrepreneurship and localized procurement.
Evaluation Process
The evaluation of bids will follow a structured process, assessing technical compliance, financial viability, and overall capability to deliver the required components. The Department of Military Affairs will rank bids based on detailed evaluation criteria, ensuring transparency and fairness in the selection process.
Delivery Locations
Successful bidders will be required to deliver supplies to designated military locations as outlined in the bidding documentation. Comprehensive logistical plans must be included as part of the proposal to ensure timely delivery and fulfillment of contract obligations.
Contact Information
For any inquiries regarding this tender, interested bidders may contact the Department of Military Affairs through the provided procurement portal. Bidders are encouraged to direct all queries related to the tender process through the official channels to ensure they receive accurate and timely responses.
In conclusion, interested parties are encouraged to carefully review the tender documents and ensure compliance with all stipulated requirements to enhance their chances of selection.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity capable of providing the specified spare parts. Bidders must also have relevant experience supplying similar parts to governmental or military organizations and hold necessary certifications demonstrating compliance with quality standards.
Bidders must provide valid certificates that indicate compliance with the relevant quality standards. This may include ISO certifications or other industry-accepted quality assurance documents specific to the automotive and military sector.
To register for this tender, bidders must create an account on the designated procurement portal. Once registered, they can access the tender documents, submit proposals electronically, and ensure compliance with submission requirements outlined in the tender details.
All required documentation must be submitted electronically, preferably in PDF or Word format. Bidders are advised to check the submission guidelines within the tender documents to ensure all documents are submitted in the accepted formats.
Micro, Small, and Medium Enterprises (MSEs) benefit from special provisions within this tender, including price relaxation and priority consideration during the evaluation process. This approach aligns with the government’s strategy to promote MSEs and ensure local participation in defense procurement initiatives.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders