Department of Military Affairs Tender by Indian Army (GEM/2025/B/6171150)
ARMATURE,BRUSH PLATE,SINTERED BUSH,FIELD COIL ASSU APU,CONNECTING ROD LARGE END BRG SET,RADIATOR HO
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Tender Title: SPARES
Tender Reference Number: GEM/2025/B/6171150
Issuing Authority: Department of Military Affairs, Ministry of Defence
This tender, GEM/2025/B/6171150, invites bids for the procurement of Spares necessary for military equipment maintenance and operations. The tender encompasses essential components including Armature, Brush Plate, Sintered Bush, Field Coil Assu APU, Connecting Rod Large End Bearing Set, and Radiator Hose. The primary objective of this tender is to ensure that the armed forces are equipped with high-quality spare parts that maintain operational readiness and efficiency.
Scope of Work and Objectives
The successful bidder will be responsible for supplying a total quantity of 25 items as specified in the tender documents. The parts should meet high durability and performance standards to support rigorous military applications.
Eligibility Criteria
To qualify for participation in this tender, prospective bidders must:
- Be a registered entity with a valid GST number.
- Submit relevant certifications demonstrating compliance with quality standards.
- Provide proof of prior experience in supplying similar products to governmental departments or military establishments.
Technical Requirements
Bidders must ensure that all supplied spares conform to the specified technical standards and quality benchmarks. Products must be traceable to their manufacturing origins and should come with necessary quality compliance documents. The use of genuine and certified materials is mandatory to ensure reliability and safety.
Financial Requirements
Bidders are required to submit a Financial Bid outlining the cost per item, inclusive of all charges, such as taxes and shipping. Compliance with the Earnest Money Deposit (EMD) is essential to validate bids. Detailed guidance on the EMD amount is available in the accompanying tender documents.
Document Submission Details
All documentation must be submitted electronically through the designated bidding portal. Bidders are advised to compile necessary documents which may include:
- Company registration and GST details.
- Technical specifications and compliance certificates.
- Financial proposals including EMD submission.
Special Provisions
The tender supports provisions for Micro, Small, and Medium Enterprises (MSEs) and offers benefits aimed at enhancing participation from startups. This initiative aligns with the government’s commitment to fostering industrial growth and innovation.
Evaluation Process
Bids will undergo a thorough evaluation based on pre-defined criteria encompassing technical specifications, financial competitiveness, and compliance with quality standards. Selected bidders may be contacted for further discussions prior to the awarding of the contract.
Delivery Locations
All supplies should be delivered to the designated military establishments as specified within the contract terms post-award. Detailed delivery schedules will be finalized upon contract agreement.
Contact Information
For further inquiries, interested bidders can consult the official contact points listed in the tender documentation. It is essential to avoid discrepancies by ensuring that all communications are directed through the appropriate channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Past Performance
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing a valid GST number, and demonstrating prior experience in supplying similar products. Additionally, bidders must submit relevant quality certification documents, ensuring compliance with established standards. Meeting these criteria is imperative for consideration in the evaluation process.
Bidders are required to submit multiple certificates, including quality compliance certificates, the entity’s registration documents, and GST registration. It is crucial to ensure that all certificates are current and accurately represent the bidder’s capabilities, as these documents validate the vendor’s commitment to the required standards.
Bid documents must be submitted electronically via the specified online bidding platform. This method allows for a streamlined evaluation process, and bidders should ensure that all files are in accepted formats (PDF, Word, etc.) to facilitate a smooth submission experience. Check the tender documentation for more specifics on submission formats.
The EMD serves as a security deposit and is required at the time of bid submission. The specific EMD amount will be detailed in the tender documents. Bidders should ensure compliance with this requirement, as failure to submit this deposit may result in disqualification.
This tender includes supportive measures for MSEs, aimed at increasing their participation. MSEs may benefit from certain relaxations in eligibility criteria and proposed contract terms, fostering their growth within the defense supply chain.
Ensure all bidders review the tender documents thoroughly for updated guidelines and further details on compliance and evaluation.
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