Department of Military Affairs Tender by Indian Army (GEM/2025/B/6132098)
Red chili,Coriander,Haldi,Imli,Zeera,Black Paper,Cardamom Large,Mustard Seed,Clove
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Tender Title: Supply of Spices and Condiments
Reference Number: GEM/2025/B/6132098
Issuing Authority:
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to invite bids for the supply of essential spices and condiments which include but are not limited to Red chili, Coriander, Haldi, Imli, Zeera, Black Pepper, Cardamom Large, Mustard Seed, and Clove. The selected vendor will be responsible for delivering 210 units of these products in accordance with the specifications outlined in the tender documents. The primary aim is to ensure the procurement of high-quality spices that meet the logistical and operational needs of the Ministry of Defence.
Eligibility Criteria
To qualify for this tender, bidders must ensure that they are registered entities capable of supplying the listed items. Entities must adhere to all applicable regulations and must not have any outstanding dues or legal disputes with the Ministry of Defence or related departments.
Technical Requirements
Bidders are required to meet the following technical specifications:
- All spices must be sourced from reputable suppliers and must meet the established quality standards.
- Spices should be free from contaminants and should comply with health and safety regulations.
- Relevant quality certificates should be obtained to ensure product compliance with industry standards.
Financial Requirements
Bid submissions should include a detailed financial proposal, indicating the costing per unit of spice. Additionally, vendors must demonstrate their financial capability to fulfill the contractual obligations through necessary documentation.
Document Submission Details
Documents must be submitted electronically through the designated procurement portal. It is essential that all submitted files comply with the accepted formats, including PDF and Word documents. Bidders must ensure that their proposals are completed and submitted before the specified deadline to avoid disqualification.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers benefits aimed at facilitating their involvement. Additionally, startups are urged to participate, as the process aims to bolster local industry while ensuring competitiveness.
Evaluation Process
The evaluation of bids will be conducted based on the criteria established in the tender documentation. The assessment will focus on both technical capabilities and financial viability. A transparent scoring system will be employed to ensure fairness in selection.
Delivery Locations
Successful bidders will be required to deliver the spices to specified locations as outlined in the final agreement. Delivery schedules will be communicated post-award.
Contact Information
For any queries related to this tender, participants are advised to check the official government procurement website. Contact notes or specific individuals will be provided on the portal as necessary.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with experience in supplying spices. Bidders must comply with applicable regulations and confirm that they do not have any outstanding disputes with the Ministry of Defence. Ensuring robust financial standing is essential for successful qualification.
Bidders must provide comprehensive quality certificates to ensure that the spices comply with health and safety standards. It is essential that all products meet industry benchmarks and are free from contaminants to ensure safety for end-users.
The registration process requires interested bidders to create an account on the official procurement portal. Once registered, entities must upload their qualifications, including financial statements and compliance certificates, to submit a valid bid.
Payment terms typically require successful bidders to fulfill delivery obligations before receiving payment. Specific details regarding payment methods and schedules will be provided in the contract following the bid award.
MSEs are provided with certain benefits which may include relaxed eligibility criteria, priority in evaluation, and financial assistance for advertisements. There is a strong emphasis on fostering local entrepreneurship, which aligns with the government’s ‘Make in India’ initiative and encourages MSE participation in such tenders.
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