Overview
This tender, identified as GEM/2025/B/6149504, has been issued by the Department of Military Affairs under the Ministry of Defence. It aims to solicit bids for the Repair and Overhauling Service, specifically focusing on the repair of cord assembly electric and related maintenance services. The successful contractor will provide the necessary technical expertise and resources to ensure the effective maintenance and repair of electrical cord assemblies vital for military operations.
Scope of Work and Objectives
The primary objective of this tender is to establish a reliable service that includes:
- Comprehensive repair and overhauling of cord assembly electric.
- Timely maintenance services to minimize downtime and enhance operational readiness.
- Ensure compliance with military standards and quality specifications.
The awarded service provider will be required to conduct repairs at the buyer’s premises as specified or designated by the Department of Military Affairs. The awarded contract will encompass a total quantity of five assembly cords to be maintained and overhauled.
Eligibility Criteria
To be eligible for participation in this tender, bidders must meet the following requirements:
- Must be a registered entity with a valid operating license in the appropriate category of services.
- Previous experience with similar repair services in the defence or related sectors will be an advantage.
- Compliance with all applicable laws and regulations governing service delivery in military contexts.
Technical Requirements
Bidders must adhere to specific technical specifications outlined in this tender which include:
- The ability to execute the repair work adhering to military standards.
- Availability of skilled manpower capable of specialized repairs.
- Required equipment and tools for performing maintenance within set timelines.
Financial Requirements
Bidders are expected to submit:
- A comprehensive financial proposal detailing costs associated with the repair and maintenance tasks.
- Justification for pricing in relation to quality and service provision.
- Submission of financial certificates showing the financial stability of the bidder.
Document Submission Details
All bid documents must be submitted clearly stating the tender reference number GEM/2025/B/6149504. It implies the inclusion of:
- Technical proposals.
- Financial bids.
- Required descriptive documents validating eligibility.
The submission method will be through electronic formats, ensuring secure and timely delivery to the designated procurement office.
Special Provisions
This tender outlines special provisions for Micro, Small, and Medium Enterprises (MSEs), encouraging their participation within the framework of the Make in India initiative. It aims to promote local content and enhance procurement from small vendors.
Evaluation Process
The evaluation process will constitute:
- A technical assessment based on the quality and comprehensiveness of the proposals submitted.
- Financial evaluation where bids will be scrutinized for feasibility and alignment with technical specifications.
- The consideration of past performance and experience, particularly in executing similar contracts.
Bidders will be notified of the results of the evaluation promptly upon completion.
Delivery Locations
The successful bidder will be required to deliver repair and maintenance services at the buyer’s premises as specified by the Department of Military Affairs. The exact location details will be provided upon contract finalization.
Contact Information
For further inquiries regarding this tender, interested parties are encouraged to reach out to the designated procurement office associated with the Department of Military Affairs. Specific contact details are provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered legal entity, holding appropriate licenses in the repair and maintenance sector, and having prior experience with similar services in military contexts. Additionally, successful bidders must comply with relevant legal and defense operational standards, and showcase the capability to deliver specified services effectively.
Bidders must meet certain technical specifications that include possessing qualified personnel for conducting repairs, having access to necessary tools and equipment, and ensuring compliance with military quality standards. The ability to conduct repairs within stipulated timeframes, as defined in the tender, is also crucial to satisfy operational readiness requirements.
The Earnest Money Deposit (EMD) is a bid security measure that participants must submit along with their proposals. The amount is typically equivalent to a percentage of the bid value and serves to demonstrate the bidder’s commitment to executing the contract if awarded. Details regarding EMD can be found within the specific tender documentation provided.
Submissions will be accepted electronically through designated online platforms, ensuring that all proposals are securely submitted before the deadline. It’s essential for bidders to ensure all required documents, including technical and financial proposals, are included and formatted as specified in the tender document to avoid disqualification.
This tender contains provisions to encourage the participation of Micro, Small, and Medium Enterprises (MSEs), offering benefits such as price preferences, support in document submission processes, and compliance with Make in India policies aimed at promoting local manufacturing initiatives. MSEs are encouraged to utilize these provisions to enhance their competitiveness in the bidding process.
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