Overview
The tender entitled GEM/2025/B/6104648 is issued by the Department of Military Affairs, under the Ministry of Defence. This solicitation invites qualified vendors to submit bids for a variety of sports equipment. The tender encompasses a broad range of products essential for sports and recreational activities, specifically including volleyball nets, football nets, basketballs, handball equipment, cricket gloves, and other related items.
Scope of Work and Objectives
The primary scope of work involves the supply and delivery of the following items, adhering to the relevant Indian Standards (IS) specifications:
- Volleyball Net as per IS 3345
- Football and Football Goal Post Net as per IS 3345
- Basketballs
- Additional items including cricket gloves, and sports protective gear.
The objective of this tender is to procure quality sports equipment to enhance the training and competition capabilities within military sports facilities and recreational centers.
Eligibility Criteria
To be eligible for participation, bidders must meet the following eligibility criteria:
- Must be a registered entity in compliance with all local laws.
- Required to have relevant experience in supplying sports goods.
- Must possess valid licenses and certifications as stipulated by the Indian regulatory authorities.
Technical Requirements
Bidders need to ensure that the products meet the specified technical requirements:
- All items must conform to IS specifications where applicable.
- Supporting documentation substantiating the authenticity of the products and compliance with quality standards must also be provided.
Financial Requirements
The financial aspect necessitates bidders to demonstrate their capacity to fulfill the order, including:
- Submission of a Performance Security that guarantees contract fulfillment.
- Clear pricing structure in alignment with market standards without compromising on quality.
Document Submission Details
Interested parties must submit their bids electronically via the specified online portal. All required documentation should be supported with clear copies of:
- Company Registration Certificate
- GST Registration
- Product Specifications and Catalogs
- Proof of previous contracts if applicable
The documents should be submitted in the formats specified by the tender guidelines, often in PDF or DOC format to ensure compatibility.
Special Provisions
Provisions may be favorable toward Micro, Small, and Medium Enterprises (MSEs) and startups, which may receive easing requirements in terms of performance guarantees, providing ample opportunity for small businesses to engage in this tendering process.
Evaluation Process
The evaluation of bids will adhere to a structured process focusing on:
- Technical capability and compliance with the specified requirements.
- Financial feasibility, ensuring competitive pricing and quality assurance.
- Vendor past performance and reliability in the delivery of similar goods.
Delivery Locations
The successful bidder will be required to deliver the items to designated military facilities as specified in subsequent correspondence upon award of contract.
Contact Information
For any queries related to the tender, interested parties may refer to the contact particulars listed in the official documents available through the bidding portal.
This tender represents a significant opportunity to support the development of sports infrastructure while promoting compliance with national standards. All bids should embody the commitment to quality and integrity that the Department of Military Affairs upholds.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
23 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having relevant experience in supplying sports equipment, and possessing valid licenses and certifications mandated by Indian authorities. It is essential for bidders to ensure compliance with all applicable laws and regulations to participate in this tender.
Bidders must provide valid certificates such as a Company Registration Certificate, GST Registration, and any relevant product certifications that validate compliance with Indian Standards (IS). These documents will support the technical and financial bids submitted for evaluation.
All documents should be submitted in formats typically accepted, such as PDF or DOC. Bidders are advised to check the tender guidelines for specific details regarding the acceptable forms to ensure their submissions are compliant and consider any size limitations mentioned.
Bidders must meet the quality standards as per the specifications outlined in the tender and comply with relevant Indian Standards (IS) pertaining to sports equipment. This includes adherence to safety and durability requirements necessary for military training and recreational use.
MSEs may benefit from relaxed performance security requirements and other advantageous provisions, allowing them to compete effectively. This initiative aligns with the government’s efforts to encourage participation from smaller entities in public procurement, nurturing a diverse economic landscape.
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