Department of Military Affairs Tender by Indian Army (GEM/2025/B/6181391)
OIL SEAL FORNT,WIPER BLADE,OIL SEAL REAR HUB INNER,REAR WHEEL CYL ASSY,ASSY WHEEL NUT,SPIDER BEARIN
Tender Timeline
Tender Title: SPARES
Reference Number: GEM/2025/B/6181391
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence has issued a tender for the procurement of various spare parts essential for military vehicles and equipment. This tender will encompass a range of spare parts including, but not limited to, oil seals (front and rear), wiper blades, rear wheel cylinder assemblies, assembly wheel nuts, spider bearings, sealing rings, and water pump seals. The primary objective is to ensure that the military's operational readiness is maintained by equipping them with high-quality and reliable spare parts.
Scope of Work and Objectives
The selected bidder will be responsible for supplying a total quantity of 40 units of each specified item. The scope includes the sourcing, manufacturing, or procurement of these parts, along with the delivery to designated military depots or operational bases. It is crucial to meet established quality standards and specifications provided in the tender documentation. Timely delivery and quality assurance are vital components of this tender to ensure uninterrupted military operations.
Eligibility Criteria
To qualify for this tender, bidders must possess the following:
- Registration as a legal entity in accordance with Indian laws.
- Relevant past experience in supplying similar spare parts to governmental or military organizations.
- Compliance with applicable quality and safety standards that align with military requirements.
- Capability to deliver the specified quantities within the stipulated time frame.
Technical Requirements
Bidders must provide technical documentation assuring that the offered spare parts meet or exceed the specifications outlined in the tender documents. This includes compliance with industry standards and certification of materials used in production.
Financial Requirements
The bid submission must include a detailed financial proposal. Bidders are required to submit an Earnest Money Deposit (EMD) along with their documents as a sign of commitment to the tender process. The bid should clearly outline the pricing structure, inclusive of all taxes and delivery charges.
Document Submission Details
Bids must be submitted electronically through the designated portal along with all supporting documents, such as:
- Completed bid form.
- Company registration.
- Relevant certificates and compliance documents.
- EMD receipt.
Special Provisions
This tender makes provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, allowing them certain benefits, such as exemption from EMD or preferential treatment during evaluation. Make in India policies may apply, and local content requirements must be adhered to in order to support indigenous manufacturing.
Evaluation Process
Bids will be evaluated based on multiple criteria, including compliance with technical specifications, pricing, past performance history, and adherence to quality standards. The evaluation may involve quality checks and inspections of the provided samples before the final decision is made.
Delivery Locations
The successful bidder will be required to deliver the spare parts to specified military depots, the locations of which will be disclosed upon contract award. Key logistics and transportation management will be integral to the delivery process to ensure that timelines are met.
Contact Information
For any inquiries related to this tender, interested parties may reach out via the official communication channels listed on the tender portal.
Tender BOQ Items
8 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered legal entity in India, having previous experience in supplying military spare parts, and demonstrating compliance with industry quality standards. Bidders should also possess the capacity to meet delivery timelines and comply with safety regulations relevant to military operations.
All spare parts offered must meet specific technical specifications as stated in the tender documents. These include material quality, dimensional tolerances, and performance criteria. Bidders must provide documentation that certifies compliance with recognized quality standards, ensuring that all parts are suitable for military use.
A specified Earnest Money Deposit (EMD) is mandatory for participation in the tender process. The amount will be detailed in the tender documents. Additionally, upon awarded contract, a performance security may be required to ensure compliance with the terms and conditions of the agreement, safeguarding against default caused by the contractor.
Bidders must submit their proposals electronically through the designated online portal. All submissions must include the completed bid form, supporting documents, and EMD receipt. Incomplete submissions may be disqualified, so it’s essential to follow the submission guidelines meticulously.
Micro, Small, and Medium Enterprises (MSEs) are provided with certain benefits, such as exemption from EMD and the opportunity for preference during the evaluation process. These concessions are designed to promote growth and participation of smaller businesses in government procurements, thereby supporting the Make in India initiative and fostering local manufacturing.
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