Department of Military Affairs Tender by Indian Army (GEM/2025/B/6125241)
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Tender Title: Provision of Hardware Items for Cook House
Reference Number: GEM/2025/B/6125241
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The Provision of Hardware Items for Cook House tender aims to procure various hardware items necessary for the efficient operation of military cook houses. This aligns with the objective of supporting the catering needs of military trainees and personnel, ensuring that they have access to high-quality resources for meal preparation. The items include but are not limited to cookware, utensils, hardware components, and kitchen implements that meet the required specifications and standards.
Eligibility Criteria
To qualify for this tender, bidders must be legally registered entities capable of fulfilling the procurement needs as outlined. Moreover, they should possess the necessary certifications and experience within the hardware and military supply sectors. Successful vendors must also ensure compliance with local content and procurement regulations as required by the Ministry of Defence.
Technical Requirements
Bidders are required to submit technical proposals that detail the items being offered, including specifications, quality standards, material types, and durability. All hardware items must adhere to the military specifications as specified in the tender and must undergo quality assurance testing to ensure reliability under rigorous use.
Financial Requirements
Bidders must provide a detailed financial proposal that incorporates the total costing of supplied items. Furthermore, proof of financial stability and capability to deliver on the projected timelines must be included. Pricing should reflect comprehensive costs including any applicable duties and taxes.
Document Submission Details
All bids must be submitted electronically via the designated government portal before the specified deadline. Bidders are encouraged to ensure that all documents are complete and in the required formats to facilitate a smooth submission and evaluation process.
Special Provisions
Provisions are in place to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These entities may benefit from specific advantages within the tender assessment process, promoting inclusive business practices.
Evaluation Process
The evaluation of submitted bids will be based on pre-defined criteria including price evaluation, adherence to technical specifications, delivery capabilities, and past performance records. The process aims to identify the most competent and viable suppliers for the stated needs.
Delivery Locations
Hardware items will be required to be delivered to designated military establishments as specified in the tender documents. It is essential that vendors indicate their capacity to meet location-specific delivery schedules.
Contact Information
For inquiries regarding this tender, bidders can refer to the official communication channels provided on the government portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in accordance with local business and procurement laws. Interested bidders should possess relevant experience in supplying hardware items, as well as necessary certifications to ensure compliance with industry standards. Additionally, vendors must demonstrate financial stability and the ability to fulfill the order as per the tender specifications.
Bidders must hold various certifications pertinent to the supply of hardware items, including quality assurance certifications such as ISO or equivalent. Compliance with safety and military standards is paramount, ensuring that all products meet the stipulated criteria. Furthermore, certificates aligning with local procurement policies and sustainability standards may also be required.
The performance security requirements will typically include a fixed percentage of the contract value, which is required to protect against non-compliance or failure to deliver as per the tender terms. Bidders are advised to review the terms outlined in the tender document to ascertain specific percentages and conditions associated with performance securities.
Bids must be submitted electronically through the government’s designated procurement portal. The submission methods outlined will include uploading necessary documents in specified formats (usually PDF or DOCX) to ensure successful entry into the evaluation phase.
MSEs participating in this tender are entitled to certain benefits including possible exemptions from certain fees, priority in evaluation, and assistance in meeting technical and financial requirements. This encouragement aligns with broader governmental efforts to promote local and small businesses within the defence sector.
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