Tender Title: Supply of Various Automobile Components

Reference Number: GEM/2025/B/6203899
Issuing Authority: Department of Military Affairs, Ministry of Defence

Scope of Work

The Department of Military Affairs, under the Ministry of Defence, invites bids for the supply of automobile components. The tender encompasses a range of essential parts including but not limited to Main Clutch Seal, Main Clutch Disc, Main Clutch Plate, Inertia Brake Assembly, Oil Filter, Fuel Filter, Hydraulic Filter, Steering Oil Filter, Hydraulic Jack Cylinder Seal Kit, Sprocket Seal Kit (Inner and Outer), Multi-Purpose O-Ring, and Secondary Fuel Filter. The total quantity of components required is approximately 114 units.

Objectives

The primary objective is to procure high-quality, durable automobile components suitable for use in military vehicles. The successful bidder is expected to meet all technical specifications and quality standards while facilitating timely delivery to the designated locations.

Eligibility Criteria

Organizations wishing to participate must fulfil certain eligibility requirements:

• Must be a registered entity, compliant with local procurement rules.
• Demonstrated experience in supplying similar components to governmental or military entities.
• Submission of the necessary certifications as specified in the tender documents is mandatory.

Technical Requirements

Suppliers must adhere to specific technical requirements detailed in the bid documents. Components supplied must meet rigorous quality standards and be compliant with industry regulations to ensure safety and operational effectiveness. Adherence to the specifications of materials and tolerances will be assessed during the evaluation.

Financial Requirements

Bidders must provide proof of financial stability, which may include bank statements and business financials. Additionally, a performance security may be required to safeguard the successful execution of the contract.

Document Submission Details

All bidding documents must be submitted electronically through the designated platform, following the Issuing Authority’s guidelines. Complete documentation that includes qualifications, technical proposals, and financial bids is essential for consideration.

Special Provisions

This tender includes provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups, in alignment with national objectives. Bidders qualifying as MSEs may have benefits in terms of bidding preferences. Additionally, compliance with 'Make in India' policies will be favorably evaluated to promote local manufacturing.

Evaluation Process

Bids will undergo a thorough evaluation process based on defined criteria, including technical compliance, financial viability, and price competitiveness. Adequate consideration will be given to the quality and reliability of the components offered. Notification to successful bidders will follow the conclusion of the evaluation process.

Delivery Locations

Delivery of the components will be made to specified locations as outlined in the tender documentation. Timely delivery is a critical aspect, and the chosen supplier will be expected to adhere to the schedule agreed upon in the contract.

Contact Information

For inquiries related to this tender, professionals can reach out to the Department of Military Affairs through the specified communication channels provided in the official tender documentation.