Tender Title: Repair and Overhauling Service - CCTV, PA SYSTEM, AC DRAIN PIPES
Tender Reference Number: GEM/2025/B/6154474
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Repair and Overhauling Service - CCTV, PA SYSTEM, AC DRAIN PIPES tender seeks qualified vendors to carry out maintenance and repair services for the listed systems. The Department of Military Affairs, under the Ministry of Defence, is inviting bids from reputable organizations that meet the eligibility criteria and can demonstrate their capability to deliver high-quality services efficiently.
Scope of Work and Objectives
The primary objective of this tender is to ensure the thorough inspection, repair, and overall maintenance of CCTV systems, Public Address (PA) systems, and AC drain pipes as specified. The successful bidder will be required to perform all tasks adhering to stringent quality and safety standards. This service will help maintain operational readiness and reliability of the equipment crucial for security and operational efficacy.
Eligibility Criteria
To be eligible to participate in this tender, bidders must:
- Be a registered legal entity.
- Have prior experience in similar repair and overhauling services.
- Possess all necessary certifications required for electrical and mechanical work including relevant safety and compliance certificates.
Technical Requirements
Bidders must address the following technical requirements:
- Detailed plan for the inspection and maintenance process.
- Specification of parts and tools to be used during the repairs.
- Assurance of adherence to industry quality standards, including ISO certifications where applicable.
- Evidence of qualified personnel available for service delivery.
Financial Requirements
Bid submission must include:
- A detailed cost estimate outlining labor, materials, and any additional charges.
- Proof of financial stability, such as recent balance sheets or bank statements.
Document Submission Details
Submissions must be made electronically via designated online platforms as specified in the tender guidelines. All necessary documentation must be included, such as:
- Company certificates.
- Experience letters related to previous contracts of similar nature.
- Detailed cost breakdown.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and start-ups by offering relaxed eligibility criteria and potential financial assistance options to promote their involvement in government contracts.
Evaluation Process
Bids will be evaluated according to the following criteria:
- Compliance with technical specifications.
- Pricing and value for money.
- Past performance and experience.
- Adherence to submission requirements.
Delivery Locations
Services are to be provided at designated locations as specified by the Department of Military Affairs, ensuring no delays in operational processes.
Contact Information
For further inquiries related to this tender, please refer to the official channels provided in the tender documentation for accurate and up-to-date guidance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having previous experience in providing repair and overhauling services specifically related to CCTV, PA systems, and AC drain pipes. Additionally, bidders must possess the necessary certifications relevant to mechanical and electrical work, ensuring that they comply with safety and operational standards specified in the tender.
To complete the registration and participate in this tender, bidders must provide several documents including proof of their entity registration, applicable industry certifications, and verification of previous experiences in similar services. Specific guidelines regarding the format and required details can be found within the tender documents, ensuring compliance with submission requirements.
The performance security requirements entail the submission of a performance bond or bank guarantee covering a certain percentage of the contract value. This security ensures that successful bidders can fulfill their contractual obligations effectively. The exact percentage and conditions will be outlined in the contract documents accompanying the tender notice.
The evaluation and selection process will consist of a thorough review based on compliance with technical specifications, past performance, overall pricing strategy, and the completeness of documentation submitted. Notably, measures will ensure that the bidding process remains transparent, fair, and in alignment with all criteria detailed in the tender.
The tender outlines several benefits for Micro, Small, and Medium Enterprises (MSEs) and start-ups, including relaxed eligibility criteria and specific priority during the evaluation process. Additionally, provisions under the ‘Make in India’ initiatives are in place, allowing these entities to gain competitive advantages while promoting local manufacturing and services.
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