Tender Title: Repair and Overhauling Service for Built-Up Trucks
Tender Reference Number: GEM/2025/B/6171965
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs, under the auspices of the Ministry of Defence, has initiated a tender aimed at procuring Repair and Overhauling Service for Built-Up Trucks. This tender is fundamentally important for maintaining the capability and longevity of military logistics and vehicle operations. The services will primarily focus on the repair and overhauling of Ashok Leyland trucks.
Scope of Work and Objectives
The scope of this tender encompasses comprehensive repair and maintenance services for a fleet of built-up trucks, particularly those manufactured by Ashok Leyland. The selected contractor will be expected to perform routine maintenance, major overhauls, and emergency repairs. The objectives are centered around ensuring that all vehicles are operational, thereby supporting military logistics and transport efficiency.
Eligibility Criteria
To qualify for this tender, bidders must be established entities capable of performing the specified maintenance and repair work. They must possess:
- Valid licenses and certifications to operate such services.
- Proven expertise in repairing built-up trucks, especially Ashok Leyland models.
- A solid financial back-up to support the operational demands of the contract.
Technical Requirements
Participants must demonstrate the capability to meet specific technical requirements, including:
- Adequate tools and facilities that comply with current industry standards.
- Trained personnel with expertise in truck mechanics, particularly for Ashok Leyland vehicles.
- Access to genuine spare parts and components.
Financial Requirements
Bidders need to provide a detailed financial submission along with their technical proposal. This must include:
- A breakdown of service costs, including labor, materials, and any additional expenses.
- Evidence of stable financial health, including bank statements or financial audits of the last few years.
Document Submission Details
All bidding documents must be submitted electronically through the designated portal. The submission must include both technical and financial proposals, ensuring that all required documentation is attached, which facilitates a seamless evaluation process.
Special Provisions
This tender will give special consideration to Micro, Small, and Medium Enterprises (MSEs) and Startups. MSEs are encouraged to participate as they can benefit from relaxation in eligibility requirements and may receive priority in the evaluation process.
Evaluation Process
The evaluation process will be comprehensive, focusing on the technical and financial proposals of the bidders. Key considerations will include:
- The quality and reliability of the services offered.
- Compliance with the technical requirements as specified.
- Cost-effectiveness, ensuring value for money without compromising on service standards.
Delivery Locations
Services will be performed at designated military premises or specified locations provided by the Department of Military Affairs as per operational requirements.
Contact Information
For any queries regarding this tender, all interested parties should refer to the official communication channels of the Department of Military Affairs. They are encouraged to seek clarification on specific points related to the bidding process.
This tender aims to ensure the highest standards in the repair and maintenance of military vehicles, thereby underpinning the operational readiness of the armed forces.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of executing the repair and overhauling services. Bidders must demonstrate a proven track record in maintaining built-up trucks, particularly Ashok Leyland models, and possess the necessary licenses and certifications for operation. Financial stability is also crucial, with bidders needing to provide evidence of robust financial backing.
To participate in the bidding process, bidders are required to submit several certificates, including valid business registration documents, quality assurance certifications, and any specific industry-related certifications that prove their capability in truck repair and maintenance services. These documents are critical to establishing credibility during the evaluation phase.
Bidders can register for this tender by visiting the designated tender portal where they will need to create an account. The registration process involves providing personal and business information, followed by submitting relevant documents that ensure eligibility. Once registered, bidders can access the tender documents and submit their proposals electronically.
The accepted document formats for submissions typically include PDF and Microsoft Word formats. Bidders should ensure that all documentation is properly formatted, clear, and legible. Adherence to these guidelines is essential to avoid disqualification during the evaluation.
MSEs have unique benefits in this tender, including relaxation in eligibility criteria and potential preference during the tender evaluation process. The initiative aims to promote fair participation and support the growth of smaller enterprises in military-related contracts, thereby encouraging competitive pricing and innovation.
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